Global Share Plans & Rewards Specialist (Hybrid)

Capitole; Madrid; Híbrido; EUR 40.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Training budget and learning

Private health insurance

Flexible working hours

Hybrid model

Descripción de la vacante

Capitole in Madrid is seeking a Share Plans & Reward Specialist to support the administration of employee share plans and flexible benefits. You will coordinate plan administration, payroll data, and communications with providers, while collaborating with Reward, Payroll, Tax, Finance and Legal teams.

In this role you handle complex employee data, ensure data accuracy, and deliver compliant, timely payroll inputs and reconciliations in a multinational environment with a hybrid work model.

Formación

• Experience in Share Plans, Reward, Payroll, HR Operations or a related administrative function.
• Experience working with complex employee and payroll data, including reconciliations and data analysis.
• Fluent Spanish and English, both written and spoken.
• Advanced Microsoft Excel skills, including lookups, pivot tables, data reconciliation and large dataset analysis.

Responsabilidades

• Support the implementation and ongoing administration of employee share plans, including eligibility, enrolment, contributions, grants, vesting, releases, maturity events and leavers.
• Prepare, validate and securely exchange employee and transaction data with external share plan providers.
• Perform payroll and data reconciliations, investigating and resolving discrepancies across payroll deductions, participant records, delivered shares and provider reporting.
• Prepare and validate share plan and reward-related payroll inputs, supporting pre- and post-payroll processes.
• Coordinate employee communications, FAQs, enrolment materials and operational updates in Spanish and English.
• Manage employee and HR queries, explaining complex share plan, reward and payroll processes in a clear and practical way.
• Maintain accurate plan records, process calendars, controls, approvals, documentation and audit trails.
• Work closely with Reward, Payroll, Tax, Finance, Legal and external providers to ensure accurate and compliant plan administration.
• Support the implementation and enhancement of share plan platforms, payroll interfaces, SSO and employee self-service processes.
• Contribute to process improvements, provider transitions, new plan implementations and Reward/Payroll transformation projects.
• Experience in Share Plans, Reward, Payroll, HR Operations, Mobility or a related administrative function.
• Experience working with complex employee and payroll data, including reconciliations and data analysis.
• Advanced Microsoft Excel skills, including lookups, pivot tables, data reconciliation and analysis of large datasets.
• Experience working with external service providers and managing recurring operational deadlines.
• Fluent Spanish and English, both written and spoken.
• Strong attention to detail, numerical accuracy and organisational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills and the ability to explain complex processes clearly to employees and HR stakeholders.
• Knowledge of Spanish payroll and reward administration, including IRPF and Social Security considerations.
• Understanding of Spanish share plan and flexible remuneration concepts.
• Experience with EquatePlus, Computershare or similar share plan platforms.
• Experience working in a multinational or listed company environment.
• Exposure to internationally mobile employee populations.
• Experience supporting audits, compliance activities and GDPR-related processes.
• Experience identifying process improvements and contributing to operational transformation.

Conocimientos

Bilingual Spanish-English

Advanced Excel

Strong communication

Attention to detail

Herramientas

EquatePlus

Computershare

Descripción del empleo

Capitole in Madrid is seeking a Share Plans & Reward Specialist to support the administration of employee share plans and flexible benefits. You will coordinate plan administration, payroll data, and communications with providers, while collaborating with Reward, Payroll, Tax, Finance and Legal teams.

In this role you handle complex employee data, ensure data accuracy, and deliver compliant, timely payroll inputs and reconciliations in a multinational environment with a hybrid work model.