Global Safety Administrative

Bimbo QSR; Comunidad de Madrid; On-site; EUR 30,000 - 46,000; Full time

Job summary

Bimbo QSR is seeking a Global Safety Administrative professional in Madrid to provide coordination, reporting, and training support for the Global Safety Manager. You will act as the central point of contact across regions, ensuring timely execution of safety programs and accurate data management.

Responsibilities include administering safety platforms (SharePoint/Power Apps), maintaining dashboards, tracking milestones, and supporting audits and communications across a multicultural,

Qualifications

• Bachelor's degree in safety, engineering, or related field.
• 1–4 years in administrative support, safety coordination, or reporting roles.
• Fluent in Spanish and English, both spoken and written.

Responsibilities

• Coordinate global safety initiatives and track milestones across regions.
• Maintain dashboards and KPI reports for safety metrics.
• Administer safety platforms, user access, and data quality.
• Support training schedules, records, and translations as needed.
• Organize safety committee meetings and communications.

Skills

Organizational skills

Attention to detail

Analytical abilities

Cross-functional collaboration

Multicultural teamwork

Spanish language

English language

Education

Bachelor's degree in Occupational Safety, Industrial Engineering, Environmental Health & Safety, Business Administration, Operations Management, Related field

Tools

SharePoint

Power Apps

Dashboards

Job description

Bimbo QSR (Quick Service Restaurants) is a global bakery leader, proudly supporting quick service restaurant chains, retail, and foodservice around the world with high-quality buns, artisan rolls and sweet baked goods. The company has more than 65 years of experience and operates 49 high-speed bakeries located in more than 23 countries. The Global Safety Administrative provides administrative, coordination, reporting, and project support to the Global Safety Manager to ensure the successful execution of BQ's global safety strategy. This role serves as a central point of coordination between regions, supporting safety programs, reporting processes, training administration, system management, documentation, audits, and communication initiatives.

The position requires strong organizational skills, attention to detail, analytical capabilities, and the ability to collaborate with cross-functional and multicultural teams worldwide.

Key Job Responsibilities:

1. Global Safety Program Coordination

• Support the implementation and follow-up of global safety initiatives across all BQ regions.
• Coordinate communications and follow-up activities related to global safety projects.
• Track project milestones, deliverables, and action plans.
• Consolidate regional updates and provide progress reports to the Global Safety Manager.
• Monitor completion of assigned safety initiatives.
• Maintain a global safety calendar to track key deliverables, audits, campaigns, training sessions, self-assessments, and regional deadlines.

2. Safety Reporting & Analytics

• Collect, validate, and consolidate regional safety data.
• Support monthly, quarterly, and annual safety reporting processes.
• Maintain dashboards and KPI reports related to:
• Total Recordable Incidents

3. Safety Systems Administration

• Serve as administrator and coordinator for global safety platforms and reporting tools.
• Maintain user access, configuration requests, and support documentation.
• Coordinate data quality reviews and data integrity checks.
• Support global adoption of digital safety tools and reporting systems.
• Support testing, user feedback collection, documentation, and adoption of new digital safety tools such as dashboards, SharePoint repositories, Power Apps, or other internal platforms.
• Maintain records of incident investigations and corrective actions.
• Follow up with regions regarding overdue action items.
• Identify critical or high-risk overdue actions, ...
• Identify critical or high-risk overdue actions, ...

5. Training Administration

• Coordinate global safety training schedules and communication.
• Track completion of mandatory safety training programs.
• Manage training records and certification documentation.
• Support virtual and in-person safety workshops, webinars, and meetings.
• Coordinate training materials and translations when required.

6. Global Meetings & Communications

• Organize Global Safety Committee meetings and quarterly safety reviews.
• Collect and organize safety best practices and recognition examples to promote cross-regional learning and positive reinforcement.

7. Audit & Compliance Support

• Maintain global safety policies, procedures, and documentation.
• Support preparation for internal and external audits.
• Coordinate global safety self-assessments and maturity assessments, including launch communication, deadline tracking, result consolidation, and gap summary preparation.

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Education/Certification:

• Bachelor's Degree in: Occupational Safety, Industrial Engineering, Environmental Health & Safety, Business Administration, Operations Management, Related field
• 1-4 years of experience in:
• Administrative support
• Safety coordination
• Operations support
• Project coordination
• Compliance or reporting roles
• Language: Spanish and English (fluid oral English required).