Global Safety Administrative

Grupo Bimbo; Barcelona; On-site; EUR 28,000 - 42,000; Full time

Job summary

Grupo Bimbo is seeking a Global Safety Program Coordinator to support the global safety strategy, coordinating cross-regional initiatives, reporting, and training administration.

The role requires strong organizational skills, attention to detail, and the ability to collaborate with multicultural teams worldwide. They will oversee safety platforms, dashboards, and documentation while supporting audits and program improvements.

Qualifications

• Bachelor's Degree in Occupational Safety, Industrial Engineering, Environmental Health & Safety, Business Administration, Operations Management, Related field.
• 1-4 years of experience in administrative support, safety coordination, operations support, project coordination, or compliance/reporting roles.
• Language: Spanish and English (fluid oral English required).

Responsibilities

• Coordinate global safety initiatives across all regions and track milestones.
• Consolidate regional updates and provide progress reports to the Global Safety Manager.
• Maintain dashboards and KPI reports related to safety performance and incidents.
• Serve as administrator for global safety platforms and reporting tools; manage access and documentation.
• Coordinate global safety training schedules and recordkeeping.
• Organize Global Safety Committee meetings and quarterly reviews.
• Support audits; maintain policies, procedures, and documentation.

Skills

Organizational skills

Attention to detail

Analytical capabilities

Cross-functional collaboration

Multicultural teamwork

Education

Bachelor's Degree in Occupational Safety or related field

Tools

SharePoint

Power Apps

Job description

Bimbo QSR (Quick Service Restaurants) is a global bakery leader, proudly supporting quick service restaurant chains, retail, and foodservice around the world with high-quality buns, artisan rolls and sweet baked goods. The company has more than 65 years of experience and operates 49 high-speed bakeries located in more than 23 countries. The Global Safety Administrative provides administrative, coordination, reporting, and project support to the Global Safety Manager to ensure the successful execution of BQ's global safety strategy. This role serves as a central point of coordination between regions, supporting safety programs, reporting processes, training administration, system management, documentation, audits, and communication initiatives.

The position requires strong organizational skills, attention to detail, analytical capabilities, and the ability to collaborate with cross-functional and multicultural teams worldwide.

Key Job Responsibilities:

1. Global Safety Program Coordination

• Support the implementation and follow-up of global safety initiatives across all BQ regions.
• Coordinate communications and follow-up activities related to global safety projects.
• Track project milestones, deliverables, and action plans.
• Consolidate regional updates and provide progress reports to the Global Safety Manager.
• Monitor completion of assigned safety initiatives.
• Maintain a global safety calendar to track key deliverables, audits, campaigns, training sessions, self-assessments, and regional deadlines.

2. Safety Reporting & Analytics

• Collect, validate, and consolidate regional safety data.
• Support monthly, quarterly, and annual safety reporting processes.
• Maintain dashboards and KPI reports related to:
• Total Recordable Incidents

3. Safety Systems Administration

• Serve as administrator and coordinator for global safety platforms and reporting tools.
• Maintain user access, configuration requests, and support documentation.
• Coordinate data quality reviews and data integrity checks.
• Support global adoption of digital safety tools and reporting systems.
• Support testing, user feedback collection, documentation, and adoption of new digital safety tools such as dashboards, SharePoint repositories, Power Apps, or other internal platforms.
• Maintain records of incident investigations and corrective actions.
• Follow up with regions regarding overdue action items.
• Identify critical or high-risk overdue actions, escalated relevant delays, and prepare status summaries for management review.

5. Training Administration

• Coordinate global safety training schedules and communication.
• Track completion of mandatory safety training programs.
• Manage training records and certification documentation.
• Support virtual and in-person safety workshops, webinars, and meetings.
• Coordinate training materials and translations when required.

6. Global Meetings & Communications

• Organize Global Safety Committee meetings and quarterly safety reviews.
• Collect and organize safety best practices and recognition examples to promote cross-regional learning and positive reinforcement.

7. Audit & Compliance Support

• Maintain global safety policies, procedures, and documentation.
• Support preparation for internal and external audits.
• Coordinate global safety self-assessments and maturity assessments, including launch communication, deadline tracking, result consolidation, and gap summary preparation.

Education/Certification:

• Bachelor's Degree in: Occupational Safety, Industrial Engineering, Environmental Health & Safety, Business Administration, Operations Management, Related field
• 1-4 years of experience in:
• Administrative support
• Safety coordination
• Operations support
• Project coordination
• Compliance or reporting roles
• Language: Spanish and English (fluid oral English required).