Global Legal Operations Coordinator

Aleph; Madrid; On-site; EUR 30,000 - 36,000; Full time

Job summary

Aleph is seeking a Legal Administrator to keep regional legal operations running smoothly across jurisdictions. You will manage contracts, entity records, KYC/KYB requests, and coordinate with internal stakeholders and external counsel.

The role suits paralegals, corporate secretarial and legal operations professionals, with strong English and organizational skills, working in a dynamic, global environment.

Qualifications

• Degree in Law, Business Administration or related field.
• 3–5 years of relevant experience in law, in-house legal, or corporate administration is a plus.
• Strong organizational and data-management skills; ability to handle high volumes across jurisdictions.

Responsibilities

• Template and Contract Management: maintain and organize regional templates and letters.
• Signature Lifecycle Management: track signatures and follow-ups with signatories.
• Information Management: manage digital filing systems with regular audits for data hygiene.
• Entity Data Maintenance: keep master records of corporate entities up to date.
• KYC, Finance, Billing & Vendor Support: assist with KYC/KYB, PO/invoice processing, and liaising with external counsel.

Skills

Proficient English

Highly organized

Attention to detail

Education

Law, Business Administration or related field

Job description

Aleph is seeking a Legal Administrator to keep regional legal operations running smoothly across jurisdictions. You will manage contracts, entity records, KYC/KYB requests, and coordinate with internal stakeholders and external counsel.

The role suits paralegals, corporate secretarial and legal operations professionals, with strong English and organizational skills, working in a dynamic, global environment.