Legal Administrative Specialist for Partner Support

Across Legal; Barcelona; On-site; EUR 28,000 - 38,000; Full time

Job summary

Across Legal in Barcelona is seeking a highly organized Legal Secretary to directly support Partners and professionals across the firm. This strictly administrative role does not require a law degree and operates in a demanding, fast-paced environment.

The position emphasizes calendar management, document handling, time recording, billing support, and business development assistance, with a focus on confidentiality and discretion.

Qualifications

• Qualification in Executive Secretarial Studies or similar field.
• 2–3 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant or similar role.
• C1 level of English and native/bilingual proficiency in Spanish and Catalan.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience with document management and e-signature tools; familiarity with legal practice management and ERP systems.

Responsibilities

• Support Partners and other professionals by coordinating day-to-day activities.
• Matter management: opening, monitoring and closing matters and filing client information.
• Time recording, billing and collections support with Admin/Finance.
• Document management: prepare, review, file legal and commercial documents.
• Diary and schedule management: calendars, meetings, travel, deadlines.
• Business development support: proposals, presentations, follow-ups.
• Internal coordination across departments and occasional reception support.

Skills

C1 English

Bilingual Spanish/Catalan

Executive secretarial skills

Education

Executive Secretarial Studies

Tools

Kleos

Holded

ERP systems

Microsoft Office

Document management tools

Job description

Across Legal in Barcelona is seeking a highly organized Legal Secretary to directly support Partners and professionals across the firm. This strictly administrative role does not require a law degree and operates in a demanding, fast-paced environment.

The position emphasizes calendar management, document handling, time recording, billing support, and business development assistance, with a focus on confidentiality and discretion.