Partnerships Operations Analyst

Aleph; Madrid; Presencial; EUR 36.000 - 44.000; Jornada completa

Descripción de la vacante

Aleph, a leader in digital advertising, seeks a Partnerships Operations Analyst to bridge data and operations within the Global Partnerships team. You will deliver accurate, timely reporting and manage cross-functional projects, while supporting day-to-day operations and initiative tracking.

The role emphasizes building pivot tables, dashboards, and project trackers, with a proactive mindset across data and operational challenges in a fast-moving, global environment.

Formación

• Bachelor's degree in Business Administration, Finance, Operations, Information Systems, or related field (or equivalent practical experience).
• 2-4 years of professional experience in operations, analytics, or project coordination within partnerships, sales operations, or commercial environment.
• Advanced Microsoft Excel and Google Sheets (pivot tables, VLOOKUP/XLOOKUP, complex formulas, conditional formatting). Familiarity with CRM platforms (Salesforce) and BI/reporting tools.

Responsabilidades

• Cross-functional Coordination: coordinate initiatives across teams and track timelines to ensure deliverables stay on schedule.
• Maintain up-to-date project trackers, dashboards, and milestone logs; flag risks and delays to stakeholders.
• Prepare agendas, capture notes, and distribute follow-ups for Partnerships Ops meetings.

Conocimientos

Excel

Google Sheets

AI platforms

English proficiency

Project coordination

Educación

Bachelor's degree

Herramientas

Salesforce

BI tools

Descripción del empleo

Are you ready to join our digital revolution journey?

At Aleph, we're not just part of the digital advertising landscape—we're shaping its future. Representing the world's leading platforms, including TikTok, Amazon, Google, and nearly 55 others, we operate in 130+ markets across new and existing geographies.

Our mission is to empower advertisers and brands to unlock the full potential of these platforms' advertising capabilities. By fostering long-lasting partnerships, we create limitless opportunities for people and businesses to advertise effectively at both local and global levels.

With a presence spanning continents, Aleph offers you the chance to be part of a fast-growing, innovative team where your work makes a direct impact. If you're ambitious, forward-thinking, and eager to thrive in a dynamic, global environment, Aleph is the perfect place to build your career.

The Partnerships Operations Analyst plays a dual role at the intersection of data and operations within the Global Partnerships team. This position is responsible for delivering accurate, timely reporting and analysis that drives partner performance visibility, while also serving as a key operational contributor - coordinating cross-functional projects, tracking initiative progress, and supporting the day-to-day execution of Global Partnership Ops. The ideal candidate is equally comfortable building a pivot table and managing a project tracker, and brings a proactive mindset to both data and operational challenges.

Key Responsibilities

Project Management & Operational Support

• Cross-functional Coordination: serve as the operational backbone for Global Partnerships initiatives - tracking timelines, coordinating action items across teams, and ensuring deliverables stay on schedule
• Project Tracking: maintain up-to-date project trackers, status dashboards, and milestone logs for ongoing Partnerships programs; flag risks, blockers, and delays to relevant stakeholders in a timely manner
• Meeting Facilitation: prepare agendas, capture meeting notes, and distribute follow-ups for key Partnerships Ops meetings; ensure decisions and action items are documented and tracked to completion
• Stakeholder Communication: draft internal updates, status summaries, and briefings to keep leadership and cross-functional partners aligned on project progress
• Process Documentation: develop and maintain clear documentation for reporting workflows, operational procedures, and recurring processes to ensure continuity and scalability
• AI & Innovation: champion AI-driven initiatives within the Partnerships team, identifying opportunities to integrate automation and intelligent tools into ongoing projects and workflows

Reporting & Data Analysis

• Dedicated Partnership Reporting: own the creation, execution, and distribution of scheduled daily, weekly, and monthly operational reports, with a strong focus on partnership metrics and KPIs
• Ad-hoc Analysis: respond to urgent, non-standard data requests from the Global Partnerships team, including complex data pulls, custom modeling, and scenario analysis
• Data Integrity: validate report outputs against source systems to ensure accuracy and consistency; proactively identify and elevate anomalies or discrepancies in partnership data
• Trend Analysis: perform initial trend analysis and translate findings into concise summaries that surface performance opportunities, risks, and actionable insights for the Partnerships team
• User Enablement: help prepare training materials and conduct brief sessions to support end-users in correctly interpreting standard reports and using data tools

What We're Looking For

• Education: Bachelor's degree in Business Administration, Finance, Operations, Information Systems, or a related field (or equivalent practical experience)
• Experience: 2-4 years of professional experience in an operations, analytics, or project coordination role, ideally within a partnerships, sales operations, or commercial environment
• Project Coordination: demonstrated ability to manage multiple workstreams simultaneously - tracking timelines, coordinating across teams, and driving tasks to completion with minimal supervision
• Technical Proficiency: advanced competency in Microsoft Excel and Google Sheets (pivot tables, VLOOKUP/XLOOKUP, complex formulas, conditional formatting); familiarity with CRM platforms (e.g., Salesforce) and BI or reporting tools is a plus
• Detail Orientation: exceptional attention to detail and commitment to data accuracy when handling and verifying large datasets
• Communication: strong written and verbal communication skills, with the ability to translate data into clear business language and synthesize project updates for a range of stakeholders
• English Proficiency: professional-level English (written and spoken) is required; the role involves daily communication with global stakeholders and documentation in English
• AI Platform Fluency: hands-on experience working with AI platforms such as Claude, Gemini, ChatGPT, or similar tools; comfort using AI assistants to accelerate research, drafting, analysis, and operational workflows is expected
• Adaptability: comfortable shifting between structured reporting tasks and fast-moving operational support in a dynamic, global environment

What You'll Get

• Direct ownership of reporting and operational processes that feed into real business decisions across a global partnerships function
• Exposure to cross-functional collaboration at a senior level - working alongside Partnerships, Sales, Finance, and leadership teams across multiple markets
• Hands-on experience with AI tools in a professional setting, with active encouragement to experiment and build smarter workflows
• A role with genuine variety - no two weeks look the same, and you'll build skills across data, operations, and project management simultaneously

In line with the EU Pay Transparency Directive, we are committed to fair and open compensation practices. For this role, the minimum gross annual base salary is EUR 40,000.
In addition to base salary, this role includes a variable component, paid annually. The final offer will reflect your experience, skills, and the scope of the role.

Why Join Us?

Aleph is a place of many cultures, perspectives, and talents. We support each other, creating an environment of giving and receiving. We value partnership and communication because we believe it takes a group of people to achieve great things. We are energized by our ever-changing industry, our curiosity keeps us learning and seeking out new opportunities.

We stay flexible and adaptable, and believe in moving with the speed of change. We encourage everyone to strive for more, providing our internal talent with growth opportunities and the ability to learn together.

#ALEPH