Gestor PO

Europcar; Madrid; On-site; EUR 30,000 - 42,000; Full time

Job summary

Europcar Mobility Group is seeking a Purchase Orders (PO) Specialist in Madrid to drive accurate billing and efficient procurement operations across the repair and maintenance cycle. You will issue and track POs, itemize costs, perform three-way matching with delivery notes and supplier invoices, and support vendors on the invoicing platform while maintaining audit-ready records for month-end close.

Fluent collaboration with Finance and Operations is essential to ensure compliance and timely

Qualifications

• High attention to detail and strong administrative discipline.
• Experience with ERP billing and account reconciliation workflows.
• Proficient data entry and advanced spreadsheet skills.
• Familiarity with invoicing platforms and procurement processes.
• Ability to work with Finance and Operations teams to resolve discrepancies.

Responsibilities

• Issue and track Purchase Orders (POs) in the ERP after full service completion.
• Log cost itemization, detailing labor, consumables and spare parts.
• Perform three-way matching and resolve pricing or tax discrepancies with Finance.
• Provide administrative vendor support and onboarding on the invoicing platform.
• Maintain audit-ready digital archives for month-end close.

Skills

ERP billing

Accounts reconciliation

Data entry

Spreadsheet proficiency

Tools

Invoicing platform

ERP system

Job description

At Europcar Mobility Group, our purpose is to help to change the way you move. We are guided by our core values: We are happy to help, We embrace change, We take responsibility, We act with respect and We move as one. Our culture is built on valuing the contribution and diversity of our team where every individual is treated with dignity and respect. Acting with respect is at the heart of everything we do, and we are fully committed to creating a workplace where differences are celebrated and everyone feels empowered to contribute their unique perspectives.

Job Description

Join Our Team as a Purchase Orders (PO) Specialist (M&R Billing & Administration) – Drive Value and Efficiency in Procurement!

Key Responsibilities & Duties:

• PO issuance and tracking: Generate daily Purchase Orders in the ERP once full service completion has been verified.
• Cost itemization: Accurately log the financial breakdown of each repair, categorizing labor hours, consumables, and spare parts.
• Three-way matching and discrepancy resolution: Cross-check POs against delivery notes and supplier invoices, identifying and resolving pricing or tax discrepancies alongside the Finance team.
• Administrative vendor support: Serve as the primary contact for vendor billing queries and onboard external workshops onto the company’s invoicing platform.
• Documentation and record-keeping: Maintain clean, audit-ready digital archives of all maintenance orders and financial records for month-end close.

Core Competencies:

High attention to detail, strong administrative discipline, advanced spreadsheet/data entry proficiency, and practical experience with ERP billing and account reconciliation workflows.

We welcome and encourage applications from individuals of all backgrounds, experiences, and abilities, regardless of race, ethnicity, gender reassignment, nationality, sexual orientation, age, disability status, religion, or any other dimension of diversity. We are dedicated to building a team that reflects the communities we serve and fostering an environment of equity and inclusion, where respect for one another is essential. If you need any accommodations or assistance during the application or interview process, please let us know. Together, through mutual respect, we can create a more equitable and inclusive future.

Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. “We help to change the way you move” is what we stand for and brings us together.

We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.

Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a “value for money” positioning.

Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.

More info at: www.europcar-mobility-group.com