Founders Associate / AI Operations Fellow

Metarina; Barcelona; Remote; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Direct access to CEO

Career trajectory in automation

Remote-friendly

Barcelona offsite

Job summary

Metarina is seeking a Founders Associate to work directly with the CEO, owning and automating the operational layer of the company. You will execute tasks hands-on and build AI-powered workflows to replace repetitive work.

You’ll run CEO operations, manage scheduling and communication, structure data in Notion, and develop dashboards with the CFO to surface performance insights. Remote-first with Barcelona-offsite opportunities.

Qualifications

• 2–4 years of experience in operations or startup generalist environments.
• Ability to build workflows and automations using AI tools (Claude, ChatGPT, n8n, Make, Zapier, or similar).
• Strong written communication; ability to draft investor updates and briefs.
• Comfort with high-leverage and low-status work and moving quickly.
• Structured thinker who creates order from messy inputs.

Responsibilities

• CEO Operations: manage email/calendar/travel, prepare briefs, capture follow-ups.
• Sales Operations: organize Notion for sales, segment customers, prep research materials.
• Controlling & Reporting: build dashboards, translate data into actionable insights.
• Coordination & Partner Management: coordinate with CFO, advisors, vendors.
• AI Automation & Systems: identify and deploy AI-powered automations; upskill team.

Skills

AI workflows

Workflow automation

Written communication

Structured thinking

Reliability

English German fluency

Notion proficiency

Tools

Notion

PostHog

HubSpot

Job description

Metarina builds AI-enabled marina management software that helps marina teams plan occupancy, manage berth & service bookings, handle billing, etc. by automating their engagement with boaters and boosting customer satisfaction. We're turning a traditional industry into a tech-enabled one.

We're a small, high-context team where everyone owns real outcomes. No middle management, no busywork disguised as strategy. If something matters, you'll be the one driving it.

We're looking for a Founders Associate who works directly with the CEO to run and systematically automate the operational layer of the company. The mandate is simple: take things off the CEO's plate today, and build systems so they stay off his plate permanently.

Tasks

You'll work directly with the CEO across the full breadth of company operations. Your job has two layers: execute the work, then automate it.

In your first months, you'll run the CEO's operational world hands-on. In parallel, you'll build AI-powered workflows and automations that replace your own manual work over time. Every recurring task should become a system. Your KPI is not "keep doing this forever" but "automate yourself into higher-value work."

CEO Operations

Own the CEO's communication triage (email, WhatsApp), calendar management, travel logistics, and meeting preparation. Capture follow-ups, prepare briefing documents, and ensure nothing falls through the cracks.

Sales Operations

Rebuild and maintain Notion for sales and networking enablement. Clean up and structure the people and networking database. Support customer segmentation and target market analysis. Prepare research and briefing materials for sales meetings.

Controlling & Reporting

Build and maintain dashboards that give the CEO real-time visibility into company performance. Work with our fractional CFO to translate financial data into actionable reporting. Track KPIs across teams and flag what needs attention before it becomes a problem.

Coordination & Partner Management

Coordinate with external partners including our fractional CFO, content specialists, legal advisors, tax consultants, and other service providers. Ensure deliverables land on time and at the right quality. Translate messy, ambiguous internal topics into concrete next steps and own their resolution. When something needs solving (finding the right attorney, chasing a vendor, structuring a new process), you take it and run with it.

AI Automation & Systems

Identify, build, and maintain AI-powered automations (using tools like Claude, n8n, Make, or custom integrations) that reduce manual operational work across the company. Upskill team members to use AI tools effectively in their own workflows. The goal is to systematically eliminate repetitive work and increase the team's leverage.

When capacity allows, support the broader team on cross-functional topics such as testing, competitor research, or client onboarding.

Requirements

• 2 to 4 years of experience in operations, consulting, startup generalist roles, or similar high-context environments
• Demonstrated ability to build workflows and automations using AI tools (Claude, ChatGPT, n8n, Make, Zapier, or similar). This is not optional. We will test it in the interview.
• Strong written communication. You'll draft investor updates, sales follow-ups, and internal briefs.
• Comfortable with both high-leverage and low-status work. You'll build an automation pipeline on Monday and book a flight on Tuesday.
• Excellent judgment about what matters and what doesn't. You know when to elevate and when to resolve.
• Structured thinker who can create order from messy inputs without being told exactly how.
• Reliable follow-through. Things you own do not get dropped.
• Fluency in English and German. Strong Spanish is a significant plus. Italian is a bonus.
• Proficiency in Notion. Experience with PostHog, HubSpot, or similar tools is a plus.

Benefits

• Direct access to the CEO and real decision-making authority from day one
• A clear trajectory: automate the operational layer, graduate into strategic and project ownership
• Work on a product transforming a traditional industry at the start of its technological shift
• Small team where your contribution is visible and your voice shapes company direction
• Flexible and remote working environment
• Barcelona team offsite and regular in-person collaboration