Finance Operations Specialist | Hybrid in Barcelona | Flexible Hours

Emerald Stay; Barcelona; Hybride; EUR 28 000 - 38 000; Plein temps

Avantages offerts par ce poste

Emerald Stay membership

Birthday off

Flexible work environment

Well-being program

Coaching program

Team member referral program

Property referral program

Yearly off-site

Regular team events

Résumé du poste

Emerald Stay in Barcelona seeks a Finance Operations Specialist to drive day-to-day finance tasks across 20+ group companies. You will ensure invoices are captured, coded, and paid on time, while maintaining clean month-end data for the accounting team and on-site properties.

The role is hands-on, requires precision and organisation, and offers a balanced mix of on-site and remote work with a focus on Payhawk, Business Central, and Mews ecosystems. Fluency in English is mandatory.

Qualifications

• Degree or vocational qualification in accounting, finance or business.
• 1 to 3 years of experience in accounts payable, accounting operations or finance administration.
• Precise and organised: invoices, deadlines and details do not slip through.
• Comfortable with Excel and quick to learn new tools (Payhawk, Business Central, Mews, Notion, or similar).
• Clear communicator who follows up with colleagues across countries without being reminded.
• Fluent English, spoken and written (mandatory). French is a strong plus, Spanish a plus.

Responsabilités

• Enter and process supplier and customer invoices in Payhawk for all group companies, and review them for accuracy, completeness, supplier details, VAT treatment and categorisation.
• Manage the Payhawk receipt mailboxes, chase missing invoices, receipts and approvals, and follow up on unpaid items.
• Upload bank and payment-provider invoices to Payhawk at least every two weeks and mark them as paid, so that the accounting and Owners teams work on complete data.
• Assign the correct document type and supplier data to every expense, so that accounting entries are complete at first pass.
• Collaborate with Operations and on-site teams to verify supplier invoices and expenses.
• Export and archive invoices in the company Drive at the end of each month.
• Check the bank accounts and the Bank Transfer page in Notion twice a day.
• Prepare bank transfers and payment batches with complete supporting documents, in line with the payment authorisation matrix and internal approval procedures, and follow them up until settled.
• Process owner rent and expense payments, with costs correctly split between categories and entities.
• Manage recurring payments and keep the monthly payment schedules per destination up to date.
• Upload payments made from external accounts and keep Payhawk and bank data aligned.
• Review all expenses before the 15th of each month so that they are correctly categorised, allocated and ready for month-end.
• Verify VAT treatment, supplier information and allocation between entities.
• Review 'back to owner' expenses weekly for accuracy.
• Review outstanding expenses and clear items ahead of quarter- and year-end.
• Support the monthly export, reconciliation and filing of Payhawk transactions.
• Reconcile payment information between Booking.com, Mews and internal records.
• Review Booking.com and other channel commission invoices before the 15th of each month.
• Identify discrepancies and coordinate with the relevant teams to resolve them.
• Assist in preparing management control reports, monitoring key operational indicators and preparing financial information for internal reviews.
• Gather invoices and supporting documents requested by the accountants for VAT returns and for the auditors.
• Help keep Business Central master data clean, including archiving and removing duplicate vendors and clients.
• Support month-end, quarter-end and year-end closes with missing-invoice lists and document collection.
• Act as a key point of contact for on-site teams on financial expenditures and revenues.
• Register travellers staying at our properties in Spain, based on the documentation received.
• Follow up with utility and service providers so that invoices are issued to the right entity and received on time.
• Keep the finance archive in order, both digital and physical.
• Support Finance and Operations with administrative tasks, including logistics of team events.
• Document the processes you run in Notion and suggest improvements to the Finance Operations Manager.

Connaissances

Fluent English

Precise and organised

Clear communicator

Formation

Degree in accounting/finance

Outils

Payhawk

Business Central

Mews

Notion

Excel

Description du poste

Emerald Stay in Barcelona seeks a Finance Operations Specialist to drive day-to-day finance tasks across 20+ group companies. You will ensure invoices are captured, coded, and paid on time, while maintaining clean month-end data for the accounting team and on-site properties.

The role is hands-on, requires precision and organisation, and offers a balanced mix of on-site and remote work with a focus on Payhawk, Business Central, and Mews ecosystems. Fluency in English is mandatory.