Global FinOps Coordinator — Hospitality Finance

EMERALD STAY®; Barcelona; Hybrid; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Emerald Stay membership

Birthday off

Flexible work policy

Remote work up to 15 days yearly

Wellbeing budget

Coaching program

Team referrals

Yearly off-site

Team events

Job summary

Emerald Stay is seeking a Finance Operations Specialist to manage day-to-day finance tasks across multiple group companies. You will process invoices, manage Payhawk and bank transactions, ensure accurate coding, and support month-end closes from a Barcelona base with a hybrid schedule.

You will interact with on-site teams across destinations and collaborate on VAT, reporting and reconciliations, with English fluency and strong organisational skills essential.

Qualifications

• Degree or vocational qualification in accounting, finance or business.
• 1 to 3 years of experience in accounts payable, accounting operations or finance administration.
• Precise and organised: invoices, deadlines and details do not slip through.
• Comfortable with Excel and quick to learn new tools (Payhawk, Business Central, Mews, Notion, or similar).
• Clear communicator who follows up with colleagues across countries without being reminded.
• Fluent English, spoken and written (mandatory). French is a strong plus, Spanish a plus.
• Right to work in the EU without visa sponsorship.

Responsibilities

• Invoice processing and accounts payable.
• Enter and process supplier and customer invoices in Payhawk for all group companies, and review them for accuracy, completeness, supplier details, VAT treatment and categorisation.
• Manage the Payhawk receipt mailboxes, chase missing invoices, receipts and approvals, and follow up on unpaid items.
• Upload bank and payment-provider invoices (Revolut, Qonto, utilities and others) to Payhawk at least every two weeks and mark them as paid, so that the accounting and Owners teams work on complete data.
• Assign the correct document type and supplier data to every expense, so that accounting entries are complete at first pass.
• Collaborate with Operations and on-site teams to verify supplier invoices and expenses.
• Export and archive invoices in the company Drive at the end of each month.
• Payments and daily banking.
• Check the bank accounts and the Bank Transfer page in Notion twice a day.
• Prepare bank transfers and payment batches with complete supporting documents, in line with the payment authorisation matrix and internal approval procedures, and follow them up until settled. Payments are released by authorised signatories only.
• Process owner rent and expense payments, with costs correctly split between categories and entities.
• Manage recurring payments (offices, storage, employee accommodation) and keep the monthly payment schedules per destination up to date.
• Upload payments made from external accounts and keep Payhawk and bank data aligned.
• Expense control and month-end.
• Review all expenses before the 15th of each month so that they are correctly categorised, allocated and ready for month-end.
• Verify VAT treatment, supplier information and allocation between entities.
• Review 'back to owner' expenses every week, so that the Owners team has accurate and up-to-date information for each property.
• Review outstanding expenses and clear open items ahead of quarter-end and year-end.
• Support the monthly export, reconciliation and filing of Payhawk transactions.
• Revenue reconciliations and reporting.
• Reconcile payment information between Booking.com, Mews and internal records.
• Review Booking.com and other channel commission invoices against actual stays before the 15th of each month.
• Identify discrepancies and coordinate with the relevant teams to resolve them.
• Assist in preparing management control reports, monitoring key operational indicators and preparing financial information for internal reviews.
• Support to the accounting team.
• Gather invoices and supporting documents requested by the accountants for VAT returns and for the auditors.
• Help keep Business Central master data clean, including archiving and removing duplicate vendors and clients.
• Support month-end, quarter-end and year-end closes with missing-invoice lists and document collection.
• Administrative and operational support.
• Act as a key point of contact for on-site teams on financial expenditures and revenues.
• Register travellers staying at our properties in Spain, based on the documentation received.
• Follow up with utility and service providers so that invoices are issued to the right entity and received on time.
• Keep the finance archive in order, both digital and physical (Finance storage cabinet).
• Support Finance and Operations with administrative tasks, including the logistics of team events.
• Document the processes you run in Notion and suggest improvements to the Finance Operations Manager.

Skills

Fluent English

Clear communicator

Precise organisation

EU work permit

Education

Accounting degree

Tools

Payhawk

Business Central

Mews

Notion

Job description

Emerald Stay is seeking a Finance Operations Specialist to manage day-to-day finance tasks across multiple group companies. You will process invoices, manage Payhawk and bank transactions, ensure accurate coding, and support month-end closes from a Barcelona base with a hybrid schedule.

You will interact with on-site teams across destinations and collaborate on VAT, reporting and reconciliations, with English fluency and strong organisational skills essential.