Finance Administrator

Shimano Iberia SL; Madrid; On-site; EUR 28,000 - 36,000; Full time

Job summary

Shimano Iberia SL is seeking a self-starting Accounts Payable professional in Madrid to ensure timely and accurate processing of supplier invoices and other financial obligations. You will analyse data, identify improvements, and support the credit control team with collections where needed.

The role emphasizes proactive process improvement, strong communication across levels, and collaboration with internal customers.

Qualifications

• 1-2 years of working experience in Finance/Administration, preferably in accounts payable.
• Familiarity with booking invoices and processing other financial administration.
• VAT regulation knowledge for Spain is a plus.
• Experience with Excel and ERP systems.
• Strong communicator across multiple levels in the organization.
• Proactive and always looking to improve.
• Strong analytical skillset.

Responsibilities

• Assess incorrect set up/addressed invoices to enable correct coding and registration.
• Code incoming supplier/intercompany invoices to correct Business Unit & Object Account.
• Process accounts payable for invoices involving purchase orders, ensure data-entry accuracy.
• Resolve invoice discrepancies, research past due notices, and handle AP inquiries.
• Support the credit control team with customer collections tasks.
• Be an active player in the monthly closing process within the Accounts Payable area and develop AP/IC procedures and controls.

Skills

Finance experience

Invoicing

Communication

Proactivity

Analytical skills

VAT knowledge (Spain)

Tools

Excel

ERP systems

Job description

Introduction To add to our Accounts Payable team, we’re looking for a self-starting and pro-active Accounts Payable person. In this role you are responsible to ensure timely and correct processing of incoming supplier invoices or other financial obligations. Therefore, we’re looking for an analytical thinker and someone who will be able to “raise the bar” when it comes to financial administration. Important in this role is to not only administrate but identify and advise on improvements. Additionally, you will be supporting the credit control team, with some customer collections tasks. This role will enable you to build up the basis of the Shimano Iberia Financials.

• The Challenge Assess incorrect set up/addressed invoices to enable correct coding and registration.
• Code incoming supplier/intercompany invoices to correct Business Unit & Object Account.
• Process accounts payable for invoices involving purchase orders, ensure that invoices are correctly data-entered.
• Resolve invoice discrepancies, research past due notices, receive and handle accounts payable inquiries, maintain close contact with all suppliers and internal customers in order to provide optimal service.
• Control outstanding amounts payable and make sure selected invoices/obligations for payment are authorized accordingly in line with due dates and company rules.
• Specify and monitor suspense accounts in a consistent way and in a timely manner.
• Check and process authorized changes of vendor master data in order to ensure integrity and correctness of vendor master files.
• Be an active player in the monthly closing process within the Accounts Payable area and contribute to the development of AP/IC procedures and controls.

What are we looking for?

• 1-2 years of working experience in Finance/Administration, preferably in accounts payable.
• Familiarity with booking invoices and processing other financial administration.
• Knowledge of VAT regulation within Spain is a plus.
• Knowledge and experience in Excel and ERP-systems.
• You’re a strong communicator within several layers within the organization.
• You love to improve (yourself and your work) and you take the initiative to do so.
• Strong analytical skillset.

What do we have to offer?

• Shimano and its subsidiaries offer a pleasant, informal working environment with colleagues who work well together, and are proud to work for Shimano.
• Next to good working conditions, Shimano offers you the opportunity to work in a responsible and challenging position within a dynamic, international and ambitious environment.
• Together we want to win therefore we have a strong focus on team achievement.

Company culture

The Shimano Europe Group (SEG) is a member of the global Team Shimano. Along with our local subsidiaries, we offer consumers outstanding cycling, fishing, and rowing products. Next to Shimano branded products our portfolio contains Lazer (helmets), Bikefitting and PRO (bike accessories). To create consumer demand for Shimano and Shimano-owned products, we act as an excellent supplier and a valuable partner for all our customers in the European bicycle, fishing tackle, and rowing industry. We are the 'eyes, ears, and mouth' of the global Team Shimano in Europe. Shimano is proud of its staff, diversity in talent, interests, and backgrounds. Together our mission statement is: “To promote health and happiness through the enjoyment of nature and the world around us”.