Finance Administrator

Shimano; Comunidad de Madrid; On-site; EUR 28,000 - 36,000; Full time

Job summary

Shimano Iberia is expanding its Financials team in Madrid and seeks an Accounts Payable specialist who can work proactively to ensure timely processing of supplier invoices and other financial obligations. You will code invoices, manage data-entry, resolve discrepancies, support credit control and assist in monthly close while looking for process improvements.

1-2 years in Finance/AP and strong Excel/ERP skills are required.

Qualifications

• 1-2 years of working experience in Finance/Administration, preferably AP.
• Experience with booking invoices and processing other financial administration.
• Knowledge of VAT regulation within Spain preferred.
• Strong Excel and ERP systems knowledge.
• Strong communicator across organizational layers.
• Analytical mindset with initiative to improve.

Responsibilities

• Assess incorrect set up/addressed invoices to enable correct coding and registration.
• Code incoming supplier/intercompany invoices to correct Business Unit & Object Account.
• Process accounts payable for invoices involving purchase orders, ensure that invoices are correctly data-entered.
• Resolve invoice discrepancies, research past due notices, receive and handle accounts payable inquiries, maintain close contact with all suppliers and internal customers in order to provide optimal service.
• Control outstanding amounts payable and make sure selected invoices/obligations for payment are authorized accordingly in line with due dates and company rules.
• Specify and monitor suspense accounts in a consistent way and in a timely manner.
• Check and process authorized changes of vendor master data in order to ensure integrity and correctness of vendor master files.
• Be an active player in the monthly closing process within the Accounts Payable area and contribute to the development of AP/IC procedures and controls.

Skills

Accounts payable

Invoicing data entry

VAT knowledge (Spain)

Excel

ERP systems

Analytical thinking

Communication

Process improvement

Tools

ERP systems

Job description

IntroductionTo add to our Accounts Payable team, we’re looking for a self-starting and pro-active Accounts Payable person. In this role you are responsible to ensure timely and correct processing of incoming supplier invoices or other financial obligations. Therefore, we’re looking for an analytical thinker and someone who will be able to “raise the bar” when it comes to financial administration. Important in this role is to not only administrate but identify and advise on improvements.Additionally, you will be supporting the credit control team, with some customer collections tasks.This role will enable you to build up the basis of the Shimano Iberia Financials.The ChallengeAssess incorrect set up/addressed invoices to enable correct coding and registration.Code incoming supplier/intercompany invoices to correct Business Unit & Object AccountProcess accounts payable for invoices involving purchase orders, ensure that invoices are correctly data-entered.Resolve invoice discrepancies, research past due notices, receive and handle accounts payable inquiries, maintain close contact with all suppliers and internal customers in order to provide optimal service.Control outstanding amounts payable and make sure selected invoices/obligations for payment are authorized accordingly in line with due dates and company rules.Specify and monitor suspense accounts in a consistent way and in a timely manner.Check and process authorized changes of vendor master data in order to ensure integrity and correctness of vendor master files.Be an active player in the monthly closing process within the Accounts Payable area and contribute to the development of AP/IC procedures and controls.What are we looking for?1-2 years of working experience in Finance/Administration, preferably in accounts payableFamiliarity with booking invoices and processing other financial administration.Knowledge of VAT regulation within Spain is a plus.Knowledge and experience in Excel and ERP-systemsYou’re a strong communicator within several layers within the organization.You love to improve (yourself and your work) and you take the initiative to do soStrong analytical skillsetWhat do we have to offer?Shimano and its subsidiaries offer a pleasant, informal working environment with colleagues who work well together, and are proud to work for Shimano. Next to good working conditions, Shimano offers you the opportunity to work in a responsible and challenging position within a dynamic, international and ambitious environment. Together we want to win therefore we have a strong focus on team achievement.How to get in touch!If you have any questions regarding this vacancy please get in touch with:[e-mail]