Faculty Assistant

IESE Business School; Barcelona; On-site; EUR 28,000 - 36,000; Full time

Job summary

IESE Business School in Barcelona seeks a highly organized Faculty Assistant to provide comprehensive administrative, teaching, and research support to professors. The role blends daily coordination with preparation of academic activities, materials, travel, events, and documentation.

You will manage calendars, welcome visitors, prepare teaching materials, support course delivery on academic platforms, and coordinate workshops and seminars. Fluent English and Spanish are required.

Qualifications

• Strong organizational skills and attention to detail.
• Proactive, flexible, and service-oriented approach.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and coordinate with internal and external stakeholders.
• Fluency in English and Spanish.

Responsibilities

• Manage calendars, meetings, correspondence, contacts, travel, expenses, purchasing requests, and administrative records.
• Welcome and assist visiting professors, participants, executives, guest speakers, and other campus visitors.
• Prepare, edit, and review presentations, reports, teaching materials, and other academic documents.
• Support course delivery through specific academic platforms.
• Coordinate special sessions, workshops, simulations, research seminars, recruitment activities, and academic events.
• Maintain academic databases, CVs, publication records, websites, and accreditation documentation.
• Coordinate conference registrations, association memberships, research travel, Research Assistants, and research budgets.
• Provide core materials, travel, and expense support to part-time professors.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

MS Office

Tools

Microsoft Office

Job description

We are looking for a highly organized and service-oriented Faculty Assistant to provide comprehensive administrative, teaching, and research support to IESE professors. The role combines day-to-day coordination with the preparation of academic activities, course materials, travel, events, and documentation.

• Manage calendars, meetings, correspondence, contacts, travel, expenses, purchasing requests, and administrative records.
• Welcome and assist visiting professors, participants, executives, guest speakers, and other campus visitors.
• Prepare, edit, and review presentations, reports, teaching materials, and other academic documents.
• Support course delivery through specific academic platforms.
• Coordinate special sessions, workshops, simulations, research seminars, recruitment activities, and academic events.
• Maintain academic databases, CVs, publication records, websites, and accreditation documentation.
• Coordinate conference registrations, association memberships, research travel, Research Assistants, and research budgets.
• Provide core materials, travel, and expense support to part-time professors.

What We Are Looking For:

• Strong organizational skills and attention to detail.
• A proactive, flexible, and service-oriented approach.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and coordinate with a wide range of internal and external stakeholders.
• Confidence using Microsoft Office and digital administrative or learning platforms.
• Fluency in English and Spanish.