Facilities Specialist

InPost España; San Fernando de Henares; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Language platform

Wellbeing programme

Flexible working hours

Online platform for lifelong learning

Competitive salary

Flexible remuneration services can be

Job summary

InPost España is seeking a Facilities Specialist to oversee daily operations of workplace facilities in a fast-paced environment in Madrid. You will coordinate maintenance, manage inventory, and supervise vendor interactions to ensure safety, efficiency, and compliance.

The role requires a proactive, service-oriented mindset, strong organizational skills and fluency in Spanish and English. You will work closely with internal teams to optimize costs and support business continuity.

Qualifications

• Bachelor's degree or vocational training in Facilities Management or related field.
• 1-3 years of experience in Facilities Management, Office Administration, Workplace Services, Logistics, Inventory Management or related field.
• Fluent Spanish and English.
• Knowledge of facilities operations and maintenance coordination.
• Basic understanding of workplace health and safety practices.
• Experience with inventory management processes.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and planning skills, with great attention to detail.
• Good communication and stakeholder management skills.
• Customer-service mindset.
• Ability to manage multiple tasks and priorities.
• Proactive, problem-solving approach and team-oriented attitude.
• Nice to have experience with stock management and purchasing processes.

Responsibilities

• Support the day-to-day management of facility operations.
• Conduct regular workplace inspections to identify maintenance, safety, housekeeping or operational issues.
• Coordinate corrective and preventive maintenance with internal teams and external service providers.
• Support emergency preparedness processes and business continuity initiatives.
• Ensure compliance with company policies, health and safety standards and workplace regulations.
• Create purchase requisitions and coordinate replenishment orders based on demand forecasts and minimum stock requirements.
• Receive, inspect and register incoming deliveries.
• Coordinate the distribution of consumables to internal stakeholders and departments.
• Analyse consumption trends to identify opportunities for cost optimisation and waste reduction.
• Support the management of contractors and service providers, monitoring their performance against agreed service levels.
• Coordinate access, permits and operational requirements for maintenance activities.
• Maintain records of contracts, service reports and compliance documentation.
• Maintain accurate facility documentation, reports and asset records.
• Support budgeting by tracking facility-related expenses and purchase orders.
• Generate periodic reports on maintenance activities, service requests and consumables usage.
• Assist in implementing workplace improvement initiatives.

Skills

Fluent Spanish

Fluent English

Microsoft Excel

Organisational skills

Stakeholder management

Communication

Problem-solving

Multi-tasking

Proactive mindset

Team collaboration

Education

Bachelor's degree or vocational training in Facilities Management or related field

Tools

Microsoft Office

Job description

Everything you are looking for and more

As a Facilities Specialist, you will support the day-to-day operation of our workplace facilities, ensuring a safe, functional and efficient environment for employees and visitors. You will coordinate facility services, support maintenance activities, manage vendor interactions and oversee the inventory, replenishment and distribution of operational consumables.

What responsibilities and objectives will you have?

Facilities operations

• Support the daily management of facility operations.

• Conduct regular workplace inspections to identify maintenance, safety, housekeeping or operational issues.

• Coordinate corrective and preventive maintenance with internal teams and external service providers.

• Support emergency preparedness processes and business continuity initiatives.

• Ensure compliance with company policies, health and safety standards and workplace regulations.

Consumables and inventory management

• Manage and monitor inventory levels of warehouse consumables, keeping accurate records.

• Create purchase requisitions and coordinate replenishment orders based on demand forecasts and minimum stock requirements.

• Receive, inspect and register incoming deliveries.

• Coordinate the distribution of consumables to internal stakeholders and departments.

• Analyse consumption trends to identify opportunities for cost optimisation and waste reduction.

Vendor and service coordination

• Support the management of contractors and service providers, monitoring their performance against agreed service levels.

• Coordinate access, permits and operational requirements for maintenance activities.

• Maintain records of contracts, service reports and compliance documentation.

Administrative support

• Maintain accurate facility documentation, reports and asset records.

• Support budgeting by tracking facility-related expenses and purchase orders.

• Generate periodic reports on maintenance activities, service requests and consumables usage.

• Assist in implementing workplace improvement initiatives.

Your success will be measured by:

• Service request resolution time.

• Facility inspection compliance rate.

• Consumables stock accuracy and on‑time replenishment rate.

• Inventory value optimisation.

• Vendor service level compliance.

• Workplace satisfaction.
  

Well, what will the requirements be?

• Bachelor's degree or vocational training in Facilities Management, Business Administration, Engineering, Supply Chain, Logistics or a related field. Equivalent experience may be considered.

• 1-3 years of experience in Facilities Management, Office Administration, Workplace Services, Logistics, Inventory Management or a related field.

• Fluent Spanish and English.

• Knowledge of facilities operations and maintenance coordination.

• Basic understanding of workplace health and safety practices.

• Experience with inventory management processes.

• Proficiency in Microsoft Office, particularly Excel.

• Strong organisational and planning skills, with great attention to detail.

• Good communication and stakeholder management skills.

• Customer-service mindset.

• Ability to manage multiple tasks and priorities.

• Proactive, problem‑solving approach and team‑oriented attitude.

Nice to Have

• Experience with stock management and purchasing processes.

What do we offer?

• Language platform

• Wellbeing programme

• Flexible working hours

• Online platform for lifelong learning

• Competitive salary

• Flexible remuneration services can be contracted

Why join us?

At InPost, you will play a key role in shaping how millions of customers interact with last‑mile delivery solutions. You will work in a fast‑growing, innovative environment where your contributions directly support the company's expansion and market presence. Our culture is built around five key behaviours, driven by a strong "Go Go Go" mindset focused on speed and determination.

• CHAMPION THE CUSTOMER: We put the customer at the center of everything we do and strive to exceed expectations.

• OWN IT: We take responsibility, act with initiative, and proactively drive solutions.

• DARE TO DISRUPT: We embrace innovation, ambition, and continuous learning to grow and improve together.

• MAKE IT HAPPEN: We adapt quickly, learn constantly, and move forward with Smart execution.

• WIN TOGETHER: We achieve great results through collaboration, recognition, and a shared winning mindset.

Inclusive Culture

InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the company's workplaces, focused on promotion, as well as gender equality, diversity, equity and inclusion of people regardless of their abilities and conditions.