Executive Assistant to CPO & CTO — Strategy & Ops

Swissport; Madrid; Sur place; EUR 42 000 - 62 000; Plein temps

Résumé du poste

Talantir in Madrid seeks an executive assistant to provide comprehensive support to the Chief People Officer and Chief Transformation Officer. The role demands proactive calendar management, travel planning, and seamless coordination of internal and external meetings.

You will support HR and Transformation functions, coordinate major committee meetings, and help drive company-wide initiatives. Fluency in English is required, with 6+ years of EA experience preferred.

Qualifications

• 6+ years of experience as a Personal Assistant or Executive Assistant in a high-growth environment.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to manage sensitive matters with diplomacy and sound judgment.
• Strong multitasking and attention to detail, with confidentiality.
• Excellent time management and organisational skills.
• Fluency in English is required.

Responsabilités

• Manage and coordinate the CPO’s and CTO’s calendars, including international travel planning and bookings.
• Coordinate internal and external meetings, including Board and committee meetings.
• Provide day-to-day administrative support across HR and Transformation.
• Coordinate NRC Committee meetings (4–5 per year).
• Lead and support company-wide initiatives and leadership meetings.
• Monitor and control administrative processes, including expenses and system access.
• Attend meetings, take minutes, and manage action items.
• Act as Office Manager to ensure smooth operation in Madrid.
• Prepare and draft management presentations and reports.
• Handle internal and external correspondence with discretion.

Connaissances

Executive support

MS Office

English fluency

Time management

Diplomacy

Discretion

Communication

Multitasking

Description du poste

Talantir in Madrid seeks an executive assistant to provide comprehensive support to the Chief People Officer and Chief Transformation Officer. The role demands proactive calendar management, travel planning, and seamless coordination of internal and external meetings.

You will support HR and Transformation functions, coordinate major committee meetings, and help drive company-wide initiatives. Fluency in English is required, with 6+ years of EA experience preferred.