Executive Assistant to CBO

Page Personnel; Madrid; On-site; EUR 30,000 - 50,000; Full time

Job summary

Page Personnel is looking for an Executive Assistant to support the Chief Business Officer (CBO) in Madrid. You will handle day-to-day agenda management, travel arrangements, and communication management, ensuring the CBO's daily routine is effectively organized.

This permanent role requires excellent problem-solving skills and the ability to maintain confidentiality. Working hours are from 9:00 to 18:00, offering a dynamic environment in the technology sector.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and multitasking skills.
• Strong communication skills, both verbal and written.

Responsibilities

• Manage the CBO's calendar and daily schedule.
• Coordinate travel arrangements and logistics.
• Prepare and manage expense reports for the CBO.

Skills

Calendar Management

Communication Management

Problem-Solving

Job description

• Technology company
• Executive Assistant to CBO

Technology company located in Tres Cantos

Supporting the Chief Business Officer (CBO) directly and commercial group as required, the role will report to the CBO. The Executive Assistant will support all aspects of the CBO’s daily work routine while also coordinating with the C-suite EA and manage some commercial team aspects.

KEY RESPONSIBILITIES

• Day to Day agenda & Calendar Management
• Travel Arrangements
• Communication Management
• Meeting Coordination
• Document Preparation
• Gatekeeping
• Potential Event Planning
• Expense Management
• Problem-Solving

CBO SUPPORT

• Work directly with the CBO to support all aspects of their daily work routine.
• Acting as the key point of contact for the CBO among executives, strategic partners, employees, clients and other external partners.
• Support the coordination of regular internal and external meetings, for the CBO & commercial team eg: offsite events. Including with partners, customers at all levels, inc. logistics.
• Maintain the CBO calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise complete discretion in committing time and evaluating needs.
• Compose and prepare letters relating to routine correspondence for the CBO's signature.
• Prioritize emails and requests and respond when necessary.
• Responsible for all travel arrangements and agendas for the CBO and coordinate with the C-Suite group EA's as required.
• Prepare, reconcile, and submit expense reports for CBO.
• Maintain various records and documents for CBO.
• Maintain confidential and sensitive information for CBO and on behalf of executives.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve and optimize executive's time by reading, researching, and routing correspondence; drafting letters and documents as appropriate; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Secures information by completing data backups on the cloud.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Handle printing, faxing, mail packages, copying, filing, and email/messages.
• Contributes to team effort by accomplishing related objectives as needed.

Permanent contract

Working hours: 9:00 - 18.00