Executive Assistant – Network Operations

Siemens Gas and Power GmbH & Co. KG; Zamudio; Presencial; EUR 36.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Global project exposure

Medical benefits

Paid holidays and parental leave

Learn@Siemens platform

Descripción de la vacante

Siemens Energy S.A. is seeking a highly organized Team Assistant to support the Network Management Leadership Team within Grid Technologies Switchgear Network Optimization.

You will manage calendars, coordinate travel, prepare reports, and support leadership initiatives across multiple time zones. You will work with a global team, handling onboarding, documentation, and budget tracking while contributing to continuous improvement projects.

Formación

• University or vocational qualification in Business Administration, Office Management, Executive Assistance, Communications, or related field.
• 5+ years in administrative/assistant/coordinator roles.
• Experience supporting senior managers in an international environment.
• Advanced MS Office skills (Outlook, PowerPoint, Excel, Word, Teams).
• Fluent English required.

Responsabilidades

• Provide administrative and organizational support to the Network Operations Leadership Team.
• Coordinate calendars, meetings, and leadership events across time zones.
• Organize travel, visas, expense reporting, and related documentation.
• Prepare management reports, presentations, and performance materials.
• Track action items and support follow-up on decisions and initiatives.
• Coordinate onboarding and provide admin support for new team members.
• Maintain team documentation, SharePoint, distribution lists, and communication channels; support budget tracking and supplier coordination.
• Assist with special projects, event planning, and continuous improvement efforts.

Conocimientos

Advanced Microsoft Office

Executive coordination

English fluency

Educación

Bachelor’s degree or higher in Business Administration / Office Management / Executive Assistance

Herramientas

Outlook

PowerPoint

Excel

Word

Teams

Descripción del empleo

About the Role

Job ID

299716

Location

Spain

• ROMANIA
• Bucuresti
• Bucharest
• SPAIN
• Navarra/Nafarroa
• Pamplona

Company

Siemens Energy S.A.

Organization

Grid Technologies

Business Unit

Switchgears

Full-time

Experience Level

Professional / Experienced

A Snapshot of Your Day

We are looking for a highly organized and proactive Team Assistant to support the Network Management Leadership Team within the Grid Technologies Switchgear Network Optimization (SG NM NOZ) organization. This role plays a key part in ensuring the efficient operation of the Network Management function by providing administrative, organizational, and coordination support to the leadership team. The successful candidate will act as a central point of contact for internal and external stakeholders, supporting calendar management, travel coordination, meeting organization, communication activities, reporting, and special projects. This position reports to the Head of Network Optimization.

How You’ll Make an Impact

Provide administrative and organizational support to the Network Operations Leadership Team.

Coordinate and manage calendars, meetings, workshops, and leadership events across multiple time zones.

Organize travel arrangements, visa requests, expense reporting, and related documentation.

Support the preparation of management reports, presentations, and performance review materials.

Track action items and support follow-up leadership decisions and strategic initiatives.

Coordinate onboarding activities and administrative support for new team members.

You will maintain and organize team documentation, SharePoint sites, distribution lists, and communication channels while supporting budget tracking, purchase requests, and supplier coordination activities. Additionally, you will assist with special projects, event planning, and continuous improvement initiatives by preparing agendas, presentations, meeting minutes, action trackers, and coordinating leadership meetings, town halls, workshops, and network-wide communication activities.

What You Bring

• You hold a degree or vocational qualification in Business Administration, Office Management, Executive Assistance, Communications, or a related field.
• With over 5 years of experience in an administrative assistant, executive assistant, team assistant, or coordinator role, you bring valuable expertise.
• You have experience supporting senior managers or leadership teams in an international environment, showcasing your adaptability.
• Your advanced Microsoft Office skills, particularly in Outlook, PowerPoint, Excel, Word, and Teams, enable you to excel in this role.
• You possess excellent communication, organizational, and multitasking skills, with fluency in English being essential.

About the Team

You will be part of a global team within the Grid Technologies Switchgear Network Optimization organization, where you will collaborate with managers overseeing global areas and switchgear plants. This role offers a fantastic opportunity for professional development, especially for those who demonstrate strong performance. Your contributions will be vital in fostering a collaborative environment and supporting the team’s mission.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With over 100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one-sixth of the world’s electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion, and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character—no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

Here are examples of the rewards and benefits Siemens Energy offers:

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Medical benefits
• Time off/Paid holidays and parental leave
• Continual learning through the Learn@Siemens-Energy platform
• Access to a variety of employee resource groups