Executive Assistant, International Construction Advisory

J.S. Held; Madrid; Híbrido; EUR 32.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible work environment

Generous annual leave

Descripción de la vacante

J.S. Held is looking for an organised Executive Assistant to support the Construction Advisory team in Madrid on international projects.

The role requires high discretion, adaptability and the ability to manage multiple priorities in a fast-paced environment. Ideal candidates will have a Diploma in Business Administration, strong English and Spanish communication, and proven experience in EA/Administrative roles.

Formación

• Diploma in Business Administration or related field required.
• Experience in EA/Administrative/Operations support in fast-paced environments.
• Excellent written and verbal communication in English and Spanish.
• Proficiency with Microsoft Office Suite.

Responsabilidades

• Provide comprehensive administrative support to the Construction Advisory team.
• Manage calendars, schedule meetings, and coordinate across multiple time zones.
• Organise and coordinate domestic and international travel, including logistics and itineraries.
• Support the preparation of presentations, reports, and client-facing materials.
• Assist with project coordination, including tracking timelines, deliverables, and key milestones.
• Liaise with clients, vendors, and internal stakeholders in a professional and timely manner.
• Maintain accurate records and support basic financial tracking and reporting.
• Coordinate internal and external meetings, events, and workshops.
• Identify opportunities to improve processes and enhance operational efficiency.

Conocimientos

English

Spanish

Multitasking

Time management

Educación

Diploma in Business Administration/Management

Herramientas

Microsoft Office

Dynamics 365

Descripción del empleo

J.S. Held is looking for an organised Executive Assistant to support the Construction Advisory team in Madrid on international projects.

The role requires high discretion, adaptability and the ability to manage multiple priorities in a fast-paced environment. Ideal candidates will have a Diploma in Business Administration, strong English and Spanish communication, and proven experience in EA/Administrative roles.