executive assistant

Corpay Cross Border; Madrid; Vor Ort; EUR 32.000 - 40.000; Vollzeit

Benefits dieser Stelle

Meal vouchers

Career development opportunities

Ongoing professional development

Collaborative culture

Zusammenfassung

Corpay Cross Border is seeking an organised Executive Assistant to directly support the Managing Director and Chief Business Officer. You will manage calendars, organise meetings, coordinate travel, and prepare presentations in a fast-paced international environment.

In this role you will support senior executives with governance, internal coordination, and client events, while maintaining confidentiality and professional standards across Spain and Europe.

Qualifikationen

• Previous experience as an Executive/Personal Assistant or similar role.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities with discretion.

Aufgaben

• Manage calendars for the Managing Director and Chief Business Officer.
• Organise internal and external meetings with agendas and logistics.
• Coordinate travel arrangements and itineraries.
• Prepare PowerPoint presentations and reports for meetings.
• Support management meetings and senior-level forums.
• Handle admin tasks, expenses, and processes.
• Coordinate with teams across Spain and Europe.

Kenntnisse

Executive support

calend ar management

Time management

Attention to detail

Stakeholder management

Proactive problem solving

Independent work

Tools

PowerPoint

Outlook

Excel

Word

Jobbeschreibung

Your role

What you'll be doing Executive Assistant What We Need We are looking for a highly organised, proactive, and professional Executive Assistant to provide direct support to the Managing Director and Chief Business Officer. The role will combine executive support, business coordination and administrative responsibilities, helping both executives manage their day-to-day activities efficiently while also supporting the wider business with presentations, meetings, logistics and internal coordination. The successful candidate will be comfortable working in a fast-paced international environment, managing multiple priorities and interacting with senior stakeholders across the organisation.

How We Work

• Assigned workspace in Spain office.
• Company-issued equipment
• Formal, hands‑on training with local management

Role Responsibilities

• Managing and coordinating the calendars of the Managing Director and Chief Business Officer, including meetings, appointments, and key business commitments.
• Organising internal and external meetings, ensuring agendas, documentation and logistics are prepared in advance.
• Coordinating business travel, accommodation, itineraries, and related logistics.
• Preparing and formatting PowerPoint presentations, reports, and other business materials for internal and external meetings.
• Supporting the preparation and coordination of management meetings, business reviews and other senior-level forums.
• Assisting with general administrative activities, documentation, expenses, and internal processes.
• Coordinating with different teams and functions across Spain and Europe to support business initiatives and following up on actions when required.
• Helping to organise client meetings, internal events, and other business-related activities.
• Maintaining a high level of confidentiality when handling sensitive business and management information.
• Providing ad hoc support to the Managing Director and Chief Business Officer as required.

Qualifications & Skills

• Previous experience in an Executive Assistant, Personal Assistant, Office Management, or similar business support role.
• Excellent organisational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Advanced knowledge of Microsoft PowerPoint, Outlook, Word, and Excel.
• Strong communication and interpersonal skills.
• Professional and confident when interacting with senior executives, clients, and other stakeholders.
• Proactive, flexible, and solution-oriented approach.
• Ability to work independently and anticipate business and executive needs.
• High level of discretion and confidentiality.
• Fluent Spanish and strong professional English are required.

Benefits & Perks

• Career development opportunities within a global organisation.
• Meal vouchers (Ticket Restaurant).
• Ongoing learning and professional development.
• Collaborative and performance-driven culture.

Pay Transparency

The salary range for this position is up to €40,000 gross per year. The final offer will be determined based on objective, gender-neutral criteria including relevant skills, professional experience, and qualifications. Corpay maintains structured compensation practices and regularly reviews pay to support compliance with equal pay principles and applicable EU legislation. Additional compensation elements, including benefits and variable pay (if applicable), will be discussed during the recruitment process.

About Corpay

Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments. At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions. We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally.

Transparency & Compliance Equal Opportunity Employer

Corpay is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law. Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions. If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department.

Use of Artificial Intelligence in Hiring

Corpay may use artificial intelligence (AI) and other technology-enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling. These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process. AI tools do not make final hiring decisions. All employment decisions involve human review. Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes.

Candidate Privacy Notice

For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy.

Pay Philosophy

Corpay is committed to fair, equitable, and transparent compensation practices. Compensation decisions are based on objective, job‑related factors including skills, experience, qualifications, and market benchmarks. Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law. Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable.

Fast‑growing, global, rewarding, fun, involved – at Corpay, we are all of these and more.

If you are an experienced and self‑motivated professional who can perform at a high level, you will be rewarded. If you have great ideas, we want to hear them. If you want your career to grow at the same rapid pace as our organization, this is the place for you. Whatever your area of expertise, you can take it to the next level at Corpay.