Educational Assistant and Examinations Officer

Think Ahead Education; Alcobendas; Presencial; EUR 13.500 - 16.500; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Performance-based commission

Descripción de la vacante

A leading educational organization in Alcobendas is seeking a detail-oriented Educational Assistant and Examinations Officer. This dual role involves providing academic and operational support and coordinating examination processes. Ideal candidates will have experience in educational administration, possess strong organizational skills, and be fluent in English and Spanish. The position offers a gross annual salary of €15,000 with performance-based commission opportunities.

Formación

• Previous experience in academic administration or educational support roles.
• Ability to manage multiple processes simultaneously and meet deadlines.
• Familiarity with international qualifications (IGCSE, A-Level, IB, etc.) is highly valued.

Responsabilidades

• Assist with student onboardings and teacher onboardings.
• Manage exam registrations and communication with candidates.
• Coordinate exam timetables and invigilation logistics.

Conocimientos

Organisational skills

Time-management skills

English (C2)

Spanish (C2)

Detail-oriented

Herramientas

Monday.com

Excel

Descripción del empleo

Educational Assistant and Examinations Officer

Think Ahead Education is seeking a detail-oriented Educational Assistant and Examinations Officer to join the Private Candidate Team at Think Ahead Academy.

The role combines two core areas of responsibility: academic and operational support under the supervision of the Educational Lead and Headteacher, and coordination of examination processes for our Private Candidates and external students.

As Educational Assistant, the selected candidate will play a key role in ensuring the academic and administrative consistency of our programmes by:

• Assisting with student onboardings, ensuring smooth integration into the Academy’s systems and study plan.
• Supporting teacher onboardings.
• Managing and supervising Canvas course set‑up, resources, and student access.
• Setting up and helping manage WhatsApp communication groups for teachers, students, and clients.
• Conducting monthly attendance and additional class supervision, ensuring academic consistency and accurate reporting.
• Managing Monday.com databases and dashboards for student monitoring.
• Providing administrative support in university applications and UNED accreditation processes.

As Examinations Officer, the role involves end‑to‑end coordination of all examination procedures at Think Ahead’s Exam Centre, including:

• Managing exam registrations, entries, and communication with candidates.
• Using Monday.com and Excel databases to track all exam leads, registrations, and deadlines.
• Handling billing coordination, ensuring correct invoicing and timely registration for all exam series.
• Communicating with examination boards, preparing Statements of Entry, and managing correspondence.
• Training and supervising invigilators.
• Coordinating exam timetables, invigilation logistics, and the sending of instructions to candidates.
• Handling results communications, certificates, and post‑results services.

Required Skills and Qualifications

• Previous experience in academic administration, exam coordination, or educational support roles.
• Excellent organisational and time‑management skills, with the ability to manage multiple processes simultaneously and meet strict deadlines.
• C2‑level English and Spanish (written and spoken).
• Detail‑oriented, reliable, and comfortable handling confidential information.
• Ability to work collaboratively within a structured academic team and communicate effectively with teachers, students, and parents.
• Familiarity with international qualifications (IGCSE, A‑Level, IB, etc.) will be highly valued.

Conditions

• Schedule: Monday to Friday, 09:00–14:00 (on‑site)
• Salary: €15,000 gross annual
• A performance‑based commission of 4% on the total invoiced amount for each Examination Series (October/November, January, and May/June), applicable exclusively to external candidates (non‑Private Candidates), and usually amounting to approximately €1,500–€2,000 per year.
• 12 monthly payments

If you’re passionate about education and ready to contribute to an ambitious, internationally minded team, we’d love to hear from you! Apply today and join Think Ahead Education in shaping the next generation of learners.