Document Controller

IDOM Consulting, Engineering, Architecture; Bilbao; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Flexible schedule

Remote work 1 day / 2 afternoons per週

Summer timetable

Life and accident insurance

Work-life balance

Long-term career path

Opportunity to become a partner

Multicultural environment

Take on more responsibility

Shared commitment

Strong interpersonal relationships

Job summary

IDOM is seeking a Document Controller for its Buildings team in Bilbao to join complex international projects. The role combines office-based document control with occasional site travel, supporting mobilization and delivery phases while ensuring structured document management throughout the lifecycle.

You'll work in a multinational setting using ACC, Aconex, SharePoint, and BIM workflows, collaborating with project teams to manage RFIs, submittals, and handover dossiers, and you will have

Qualifications

• 3–5 years of document management experience.
• Experience with CDEs such as ACC, Aconex and SharePoint.
• Experience with RFIs, submittals, deliverables, as‑built docs and handover dossiers.
• Advanced English proficiency.
• Team player with ability to work independently.

Responsibilities

• Coordinate and control project documentation across complex international building projects.
• Support mobilization, implementation and key delivery phases with document management.
• Monitor document status and ensure accurate distribution to project teams.

Skills

Advanced English

Team player

Independent with innovation

Education

Library Science and Documentation / Information and Documentation

Tools

Autodesk Construction Cloud (ACC)

Aconex

SharePoint

Microsoft Office

BIM workflows

Job description

Do you want to be part of a company where you can become a partner? Our cornerstones are customer satisfaction, colleagues and professional development. If you identify with this, keep reading!

About The Job

We are looking for a Document Controller to join the team of Buildings in our offices in Bilbao and participate in complex international projects within the building industry.

This position is primarily office-based and combines document control activities with occasional travel to project sites. The successful candidate will participate in the delivery of complex international building projects, supporting project teams during mobilization, implementation and key delivery phases, while ensuring effective document management throughout the project lifecycle.

At IDOM, we offer you the opportunity to participate in national and international projects as part of a team where you will have the support to push your professional boundaries and improve your skills every day. In a multidisciplinary environment you will be exposed to all the latest technologies and best practices.

IDOM offers...

• Flexible schedule
• Work remotely, one day or two afternoons per week
• Summer Timetable (July and August)
• Tax deductible items (restaurant card, medical insurance, travel card, childcare ....)
• Life and accident insurance
• Work-life balance
• Long-term career path
• Opportunity to become a partner
• A multicultural and multidisciplinary environment
• Opportunity to take on more responsibility
• Shared commitment
• Strong interpersonal relationship

About You

Apply if you...

• Have studied Library Science and Documentation or Information and Documentation.
• Have between 3 and 5 years of experience in document management.
• Have experience in requirements analysis in the area of project deliverables and bid management/control.
• Monitoring the status of documents produced
• Have knowledge in using Common Data Environments (CDEs) such as Autodesk Construction Cloud (ACC), Aconex and SharePoint for the management, control and distribution of project documentation
• Experience in document control for construction and building projects, including the management of design documentation, RFIs, submittals, technical deliverables, as-built documentation and handover dossiers.
• Experience in document control for construction and building projects, including the management of design documentation, RFIs, submittals, technical deliverables, as-built documentation and handover dossiers.
• Are an Advanced user of Microsoft Office and document management platforms. Knowledge of BIM-based workflows and construction project information management will be valued
• Are a team player with technical excellence.
• Can work independently with a flair for innovation.
• Do have an advanced level of English.
• Above all, are attracted by a multinational company like IDOM.

About Us

IDOM is an Association of Professionals working in the areas of Engineering, Architecture, and Consulting on projects that contribute to a more sustainable world. The ownership structure of IDOM creates a culture of engagement, to offer the best service for the client, while our people develop both professionally and personally in an environment of technical excellence.

IDOM's most important assets are the expertise and experience of our people. Our employees are deeply united, highly qualified, and skilled professionals. We work within a framework of professional liberty and integrity, with a strong commitment to progress, development, quality service, and innovation.

Since IDOM’s foundation in 1957, we have grown steadily to become a multidisciplinary and integrated multinational organization, with more than 5,300 people working in over 145 countries.

Are you ready to take the next step?

As a member of our TEAM, you will have the opportunity for career development at the highest level in an environment of respect and professional integrity.

We look forward to meeting you!