Document Controller

Sulzer; Madrid; On-site; EUR 30,000 - 46,000; Full time

Benefits offered by this job

Meal vouchers

Flexible compensation

International team

Career growth

Dynamic organization

Office in Madrid/Chamartin

Job summary

Sulzer is seeking an experienced Document Controller in Spain to join the Project Management team and manage project documentation throughout the lifecycle of complex pump manufacturing projects.

Based in Madrid or Burgos, you will collaborate with engineering, procurement, manufacturing, quality, suppliers, and customers to ensure documentation is complete, approved, and available when needed, supporting audits and KPI reporting.

Qualifications

• Minimum 2 years of experience in document control within an industrial environment.
• Strong understanding of document management processes, numbering, revision control, and document workflows.
• Experience working with SharePoint, SAP, EDMS platforms, or similar document management tools.
• Ability to coordinate multiple stakeholders and manage competing priorities effectively.
• Strong organizational skills and attention to detail.
• Good English communication skills, both written and spoken, for interactions with international customers and suppliers.
• Ability to work independently and manage deadlines proactively.

Responsibilities

• Manage project and engineering documentation throughout the full project lifecycle.
• Participate in project kick-off meetings and prepare Vendor Document Requirement Lists (VDRLs).
• Coordinate document submission, review, approval, and distribution activities.
• Maintain document registers, status reports, and document tracking systems.
• Control document revisions and ensure obsolete documentation is removed from circulation.
• Manage transmittals and document exchanges with customers, suppliers, and internal stakeholders.
• Maintain documentation within SharePoint, SAP, and other document management systems.
• Monitor documentation schedules and proactively follow up on outstanding deliverables.
• Support audits and final project documentation close-out activities.
• Prepare KPI reports and document control performance dashboards.
• Coordinate technical documentation across engineering, procurement, manufacturing, and quality functions.
• Ensure compliance with internal processes, contractual requirements, and document management standards.

Skills

Organizational skills

Attention to detail

Stakeholder coordination

English communication

Time management

Education

Diploma or Engineering degree

Tools

SharePoint

SAP

EDMS platforms

Aconex

TeamBinder

ProArc

Job description

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About The Role

We are looking for an experienced Document Controller to join our Project Management team and support our growing project portfolio. This role plays a critical part in ensuring that technical and project documentation is accurately managed, controlled, and delivered throughout the lifecycle of complex pump manufacturing projects.

As a key member of the team, you will collaborate closely with engineering, procurement, manufacturing, quality, suppliers, and customers to ensure documentation is complete, compliant, approved, and available when needed. Your expertise will help maintain project quality, support contractual requirements, and contribute to successful project execution.

This is an exciting opportunity to join a specialized industrial environment during an important SAP transformation, offering exposure to international stakeholders and challenging cross-functional projects.

What You Will Do

• Manage project and engineering documentation throughout the full project lifecycle.
• Participate in project kick-off meetings and prepare Vendor Document Requirement Lists (VDRLs).
• Coordinate document submission, review, approval, and distribution activities.
• Maintain document registers, status reports, and document tracking systems.
• Control document revisions and ensure obsolete documentation is removed from circulation.
• Manage transmittals and document exchanges with customers, suppliers, and internal stakeholders.
• Maintain documentation within SharePoint, SAP, and other document management systems.
• Monitor documentation schedules and proactively follow up on outstanding deliverables.
• Support audits and final project documentation close-out activities.
• Prepare KPI reports and document control performance dashboards.
• Coordinate technical documentation across engineering, procurement, manufacturing, and quality functions.
• Ensure compliance with internal processes, contractual requirements, and document management standards.

Required

What you need to succeed:

• Minimum 2 years of experience in document control within an industrial environment.
• Strong understanding of document management processes, document numbering, revision control, and document workflows.
• Experience working with SharePoint, SAP, EDMS platforms, or similar document management tools.
• Ability to coordinate multiple stakeholders and manage competing priorities effectively.
• Strong organizational skills and attention to detail.
• Good English communication skills, both written and spoken, for interactions with international customers and suppliers.
• Ability to work independently and manage deadlines proactively.

Preferred

• Diploma or Engineering degree.
• Experience within manufacturing, engineering, EPC, oil and gas, pumps, rotating equipment, or related industrial sectors.
• Experience with Aconex, TeamBinder, ProArc, or similar document management systems.
• Exposure to SAP implementation projects.
• Experience managing technical documentation in project-based environments.

What we offer you

• A permanent contract.
• A competitive salary as well as participation in the variable remuneration system based on personal and financial objectives.
• Meal vouchers.
• Access to a voluntary flexible compensation scheme allowing employees to optimize their salary package, such as health insurance, transport, or childcare.
• Be part of an experienced and international team.
• A good vibe working environment.
• The opportunity to grow your career within a solid and well-established international company.
• Be part of a dynamic organization undergoing continuous transformation and improvement.
• Office location: Burgos OR Madrid (Chamartin)
• Additional benefits may apply depending on the position and location.

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.