Contract Administrative Assistant

GE Vernova, Inc.; Zamudio; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation & benefits

Career development opportunities

Healthy lifestyle programs

Job summary

GE Vernova, Inc. in Zamudio, Spain, is seeking a logistics and order-management professional to keep order-to-cash and project operations running smoothly across multiple product lines.

You will create internal purchase orders, coordinate shipments, and ensure accurate invoicing and timely collections. The role requires a degree in Business Administration, knowledge of SAP, understanding of logistics and customs, and fluency in Spanish and English.

Qualifications

• Degree or training in Business Administration.
• Knowledge of SAP.
• Understanding of logistics and customs processes.
• Fluent in Spanish and English, both spoken and written.

Responsibilities

• Streamlining customer order management by ensuring full compliance with internal processes and effective coordination across the group’s plants.
• Proactively addressing and resolving incidents that arise during the order lifecycle.
• Ensuring departments and plants have accurate, timely information to achieve operational objectives.
• Maintaining clear communication with customers regarding order status.
• Enhancing transportation planning and customs procedures.
• Maintaining records for shipments in transit and coordinating with shipping areas of plants.
• Overseeing customer invoicing to ensure accuracy and timeliness.
• Tracking outstanding payments and coordinating actions to ensure timely collections.

Skills

Bilingual Spanish/English

Communication skills

Teamwork

Education

Degree or training in Business Administration

Tools

SAP

Job description

Job Description Summary

Job Description

Vernova Purpose

GE Vernova is accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life. Are you excited at the opportunity to electrify and decarbonize the world?

What impact you’ll make

This role keeps our order‑to‑cash and project operations running smoothly by managing book loose and project orders across multiple product lines, creating internal purchase orders, coordinating and performing shipments effectively, ensuring also accurate invoicing, and driving timely collections. Your work will strength project delivery, supports healthy cash flow, and provides a seamless experience for both internal teams and customers.

What you’ll do

• Streamlining customer order management by ensuring full compliance with internal processes and effective coordination across the group’s plants, enabling orders to be delivered with minimal delays or issues.
• Proactively addressing and resolving any incidents that arise throughout the order lifecycle.
• Ensuring that all company departments and group plants have the accurate and timely information needed to achieve operational objectives.
• Maintaining clear, consistent, and professional communication with customers regarding the status of their orders.
• Enhancing the efficiency of transportation planning and customs procedures.
• Maintaining updated records for all shipments in transit as long as effective communication with the shipping areas of every manufacturing plant.
• Overseeing customer invoicing to ensure invoices are issued accurately and on time.
• Tracking outstanding payments and coordinating the necessary actions to ensure collections are completed within established deadlines.

What you’ll bring (Basic Qualifications)

• Degree or training in Business Administration.
• Knowledge of SAP.
• Understanding of logistics and customs processes.
• Fluent in Spanish and English, both spoken and written.

What will make you stand out

• Effective verbal and written communication. Strong communication skills
• Strong commitment to achieving results.
• Ability to build positive interpersonal relationships.
• Experienced in teamwork and a proactive, organized individual.
• Skilled in task prioritization and effective planning.
• Ideally, based in Zamudio, Bilbao, or nearby.

Benefits Available to You

GE Vernova employees rise to the challenge of building a world that works. In order to meet this mission, we provide varied, competitive benefits to help support our workforce: Our Culture | GE Vernova (gecareers.com)

• Our compensation & benefits are designed to reward high performers and help you manage your personal and family needs. We offer a robust benefits package depending on your employment status and your national requirements.
• A healthy, balanced lifestyle can mean different things to different people. We've created programs that support the way you live and work today.
• GE Vernova invests to provide opportunities to grow your career by providing a path for continued on-the-job learning and development.

Inclusion

At GE Vernova, we believe in the value of your unique identity, background and experiences. We are committed to fostering an inclusive culture, where everyone feels empowered to do their best work because they feel accepted, respected and that they belong. Click here to learn more: https://jobs.gecareers.com/vernova/global/en/i-d-e

Additional Information

Relocation Assistance Provided: No