Construction Procurement Manager

UTOPIA; Barcelona; Remote; EUR 60,000 - 90,000; Full time

Job summary

UTOPIA is seeking a Construction Procurement Manager to own the full tendering process for our construction projects. You will assemble tender packages, issue RFPs/ITTs, negotiate terms with contractors, and build clear bid comparisons with the Estimators department.

You will work remotely with Project Managers, Design/Technical teams, and Estimators to ensure competitive, well-documented bids and the right contractor for each job.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Architecture, or a related field.
• 5–10 years of tendering, procurement, or contracts experience in construction, fit-out, or general contracting.
• Ability to read and interpret construction drawings, specifications, and BOQ.
• Experience drafting RFPs/ITTs and reviewing subcontractor/contract terms.
• Proven track record negotiating price and commercial terms with contractors or suppliers.
• Advanced Excel skills for bid comparisons and trackers.
• Fluent English, written and spoken.

Responsibilities

• Assemble tender packages with Project Manager, design/technical, and estimating teams.
• Build and maintain contractor shortlists and grow the supplier database.
• Issue RFPs/ITTs, manage queries, and keep an audit trail.
• Coordinate site visits, collect quotations, and ensure timely, comparable submissions.
• Negotiate commercial terms with shortlisted contractors.
• Prepare bid comparison tables with Estimators and present recommendations for contractor selection.
• Support tender-to-contract handover with Project Manager and Procurement.
• Maintain tender registers, trackers, and files in an auditable manner.

Skills

Tendering

Procurement

Contract negotiation

Advanced Excel

Reading drawings/BOQ

Fluent English

Remote work

Vendor management

Education

Bachelor's degree in Civil Engineering or related field

Job description

We're looking for a Construction Procurement Manager to own the full tendering process for our construction projects — from assembling tender packages to negotiating with contractors and building bid comparisons. Working closely with Project Managers, the Design/Technical team, and Estimators, you'll make sure every project gets a competitive, well-documented set of bids and the right contractor for the job.

Responsibilities

• Assemble complete tendering packages for construction works together with the Project Manager, design/technical, and estimating departments (drawings, Bills of Quantities, contract drafts, Requests for Proposals).
• Build and maintain long lists and shortlists of potential contractors per trade/scope, and continuously grow the contractor database through market research and networking.
• Issue RFPs/ITTs, manage contractor queries and clarifications throughout the tender period, and keep a clear audit trail of all tender correspondence.
• Interact directly with contractors and suppliers: coordinate site visits, collect quotations, and follow up to ensure complete, comparable, on-time submissions.
• Negotiate commercial terms, pricing, and key contract conditions with shortlisted contractors.
• Prepare bid comparison / leveling tables together with the Estimators department, and present clear, well-documented recommendations for contractor selection.
• Support the Project Manager and Procurement department in the handover from tender award to contract execution.
• Maintain tender registers, trackers, and files in an organized and auditable way.

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Architecture, or a related field.
• 5 to 10 years of experience in tendering, procurement, or contracts within construction, fit-out, or general contracting.
• Strong ability to read and interpret construction drawings, specifications, and Bills of Quantities (BOQ).
• Hands-on experience drafting Requests for Proposals/Invitations to Tender and reviewing subcontractor/contract terms.
• Proven track record negotiating price and commercial terms with contractors or suppliers.
• Advanced Excel skills (bid comparison / leveling tables, trackers).
• Fluent English, written and spoken (additional languages a plus for international sourcing).
• Comfortable working remotely and independently across multiple concurrent projects.

• Full ownership of the tendering process rather than a narrow slice of it — exposure to the complete cycle from package assembly to contract award.
• Work across a portfolio of construction and fit-out projects, with direct interaction with project managers, designers, estimators, and a wide network of contractors.
• Fully remote role with flexibility on location.
• A company actively investing in building out a proper procurement/tendering function rather than leaving it to already-stretched PMs