Sourcing Specialist

JLL; Madrid; On-site; EUR 45,000 - 65,000; Full time

Job summary

JLL in Madrid is seeking a Sourcing Specialist for our EMEA Design and Construction portfolio. You will coordinate RFP/RFI processes, maintain vendor data, and support procurement decisions across multiple projects for a major client.

You will work with cross-functional teams, ensure timely submissions, support contract documentation, and help drive value through effective sourcing while complying with policies.

Qualifications

• Essential - 3–5 years' procurement experience (RFP/RFI/RFQ document creation, procurement tools, vendor management).
• Excellent negotiation skills and strong analytical ability.
• Strong communication skills in English; other EU languages a plus.
• Bachelor's degree in a numerate or engineering discipline.

Responsibilities

• Run centralized tender processes (RFP/RFI) on client procurement platforms.
• Maintain vendor data and documentation for the EMEA region.
• Support project-level sourcing strategies and cost benchmarking.
• Coordinate RFP/RFI packages and submission timelines.
• Assist on legal templates and contract finalization.
• Provide guidance to program managers on sourcing tools and processes.

Skills

Negotiation skills

Communication skills

Analytical skills

Problem solving

Project coordination

Multitasking

Education

Bachelor's degree in a numerate or engineering discipline

Tools

E-bidding platforms

Vendor management tools

RFP tools

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

We are looking for a Sourcing Specialist for our EMEA Design and Construction business line.

Role Purpose:

As part of a Design and Construction EMEA team and reporting to EMEA Regional Procurement Manager and Customer's Sourcing and Procurement Department - the GREF (Global Real Estate & Facilities) Sourcing Specialist will coordinate the completion of construction RFP/RFI documents, their submission, comparison and analysis to support negotiations executed by Procurement and team decision making. After decision, the role might support in communication to finalize contractual documents, ensure proper documentation and internal communication. The role is dedicated to one of our biggest Customers - approx. 120 projects per year.

What this job involves:

• Running centralized and integrated tender processes (RFI/RFPs) on Client's procurement web platform.
• Maintaining Vendor Data Base for EMEA Region and related documentation.
• Responsibilities are split at Project Level and Portfolio Level.

Portfolio Level:

• Support Sourcing activities workload.
• Developing and maintaining vendors' database
• Liaise with clients procurement and legal team to set up and improve Sourcing and Procurement process
• Support operations to stick to project schedule for Procurement activities
• Procurement Support of project cost development
• Maintain day-to day relationships with vendors
• Provide guidance for Program Managers on Sourcing and Procurement process tools, procedures, policies
• Support D&C Program Managers with expertise on RFP specifications completeness and coordinate timelines
• Participate and contact in training of employees as well as e-training of business owner for procurement tools roll-out
• Work in full compliance with the company Spending and Transaction policy

Project Level:

• Support on Project Sourcing Strategy selection aligned with Client's procedures
• Support on getting necessary legal templates to go out to tender
• Support the following project sourcing processes: Design, Project Management, Cost Mangament, General Contractor, Subcontracted packages, other consultants
• Providing necessary benchmarking and capturing information to support Design and Construction Team
• Manage RFP/RFI Packages
• Submit RFxs in client's procurement tool
• Create bidders' proposal comparisons and support proposal evaluation up to completion
• Support contractor bidding process
• Participation on vendor cost negotiation (based on cost tool, related to budget and CAPex)
• Participation on defining vendor bidding lists
• Participation on contractor subcontract negotiations
• Support on Legal agreements completion: commercial terms and appendixes
• Control if project Costs of Works are at or below approved budgets or estimated budgets
• Client presentations to demonstrate value for money & savings achieved from the program
• Liaison with JLL's other client account teams to gather best practice
• All additional duties commensurate to the level of the role.

Every day is different, and in all these activities, we'd encourage you to show your ingenuity.

Sound like you? To apply you need to be:

• Essential - minimum of 3 - 5 years' experience in procurement (RFP/RFI/RFQ document creation, use of Procurement tools (e-bidding platforms), proposal evaluation, contract and/or vendor management)
• Preferred - knowledge of office fit-out projects construction supply chain.
• Preferred - minimum 3 - 5 years' experience of sourcing activities for multiple construction projects simultaneously for large corporate clients; ideally fast track office fit-out, commercial refurbishment and M&E upgrade projects.
• Essential - Bachelor's degree in a numerate or engineering discipline.
• Preferred - formal Quantity Surveyor / cost management qualification.
• Excellent negotiation skills.
• Outstanding problem solving.
• Strong communication skills (English mandatory, any other EU language required, DE, FR, IT, ES, PL is a plus)
• Ability to manage multiple work assignments simultaneously, manage multiple or conflicting priorities, and handle a high-pressure working environment.
• Outstanding client relationship management skills with great client focus.
• Outstanding analytical ability, attention to detail and organizational skills
• Excellent numerical, commercial and financial acumen.
• Advanced Exc