Clinical Project Coordinator — Path to Project Manager

TFS HealthScience; España; On-site; EUR 32,000 - 46,000; Full time

Job summary

TFS HealthScience in Spain is seeking a Project Management Associate to join the therapeutic business unit and support the Project Manager and study teams with administrative and operational duties. You will help plan, set up, execute and close clinical studies, maintain CTMS records, trackers and study files, and coordinate meetings, communications and vendor activities.

The role targets individuals with entry‑level CRO experience, strong Excel skills and an interest in AI tools to improve

Qualifications

• Previous experience as a CTA or in another entry-level role within a major CRO (e.g., ICON, PPD, IQVIA, Syneos Health).
• Motivated individuals looking to develop their careers, take on new challenges and grow professionally.
• A genuine interest in progressing toward a Project Manager career path in the long term.
• Strong Excel skills, including experience managing multiple trackers and spreadsheets, as well as using formulas, pivot tables and macros.
• Interest in leveraging AI tools to improve efficiency, streamline processes and generate innovative ideas.
• Comfortable working in a client-facing environment.

Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met.
• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.
• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and document translation processes.
• Coordinate study logistics, supplies, and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors, fostering effective collaboration and communication.

Skills

Excel skills

Client-facing

Motivation to grow

Interest in AI tools

Tools

CTMS familiarity

Vendor management software

Job description

TFS HealthScience in Spain is seeking a Project Management Associate to join the therapeutic business unit and support the Project Manager and study teams with administrative and operational duties. You will help plan, set up, execute and close clinical studies, maintain CTMS records, trackers and study files, and coordinate meetings, communications and vendor activities.

The role targets individuals with entry‑level CRO experience, strong Excel skills and an interest in AI tools to improve