Back Office Manager - Hybrid Ops & Process Improvement

Approach People Recruitment; Barcelona; On-site; EUR 42,000 - 64,000; Full time

Job summary

Approach People Recruitment is seeking a Back Office Manager based in Barcelona to oversee and optimize all back-office activities across admin, finance, procurement, contract management and office operations.

You will report to the Head of Service Center and act as a key liaison between internal departments, management, external partners and service providers, ensuring smooth day-to-day operations and ongoing process improvements.

Qualifications

• Commercial or administrative education, or equivalent professional experience.
• At least 5 years of back-office/administration or shared services experience.
• Experience in contract administration, procurement support and reporting.
• Experience in an international business environment is an advantage.
• Strong organizational and planning skills.
• Excellent communication and stakeholder management abilities.
• High accuracy and attention to detail.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Lead and manage all back-office operations and administrative processes.
• Oversee day-to-day administrative activities and ensure efficiency.
• Establish and continuously improve processes, procedures and guidelines.
• Ensure compliance with policies, regulations and internal controls.
• Manage contract administration, including reviews, renewals and documentation.
• Support procurement processes and order management for local needs.
• Coordinate relationships with external suppliers and service providers.
• Assist budgeting, forecasting and cost control activities.

Skills

Organizational skills

Planning

Communication

Stakeholder management

Attention to detail

Multitasking

Education

Commercial or administrative education

Tools

Microsoft 365

SAP ERP

SharePoint

Job description

Approach People Recruitment is seeking a Back Office Manager based in Barcelona to oversee and optimize all back-office activities across admin, finance, procurement, contract management and office operations.

You will report to the Head of Service Center and act as a key liaison between internal departments, management, external partners and service providers, ensuring smooth day-to-day operations and ongoing process improvements.