Asistente Administrativo

Deluxe; Barcelona; Presencial; EUR 21.000 - 32.000; Jornada completa

Descripción de la vacante

Deluxe in Barcelona is seeking an organized Paperwork Assistant to support our Production and Reception teams. The role involves preparing contracts for collaborators, ensuring signatures, and organizing cast materials for series and films.

You will manage documentation across client platforms, assist with last-script corrections, and help classify incoming material. Fluency in English and Catalan and proficiency with Microsoft Office are preferred.

Formación

• The ideal candidate will have a strong interest in cinema/film, as well as:
• Team player, detail-oriented, ability to multi-task and strong organizational skills.
• Exceptional communication skills across all levels (verbal, written).
• Ability to work in fast paced environment, deal with frequent changes in priorities, technology, tools, and platforms.
• Previous experience in administrative tasks or similar roles
• Previous experience in customer services is desirable
• English and Catalán – Intermediate.
• Knowledge of Microsoft Office.

Responsabilidades

• Prepare contracts (AOR’s) for collaborators (actors, translators, adapters and directors) for signature.
• Ensure that collaborators sign the AOR’s (via e-mail and in person).
• Prepare the casts of series and movies.
• Provide support to the Production department with contracts and documentation for different productions
• Give service and support to the Reception department during their vacations or any short leaves.
• Classify the material that arrives via e-mail and save it on the corresponding platform of the company or according to each customer.
• Correction of series or movie last scripts once the director has modified and send to Paperwork department.
• Control internal traffic of paperwork and scripts upon client’s request.
• Manage different client’s platforms regarding documentation and files.

Conocimientos

Team player

Detail oriented

Multi-tasking

Organizational skills

Communication skills

Fast-paced environment

Adaptability

Admin experience

Customer service experience

English

Catalan

Microsoft Office

Herramientas

Microsoft Office

Descripción del empleo

Job

Asistente Administrativo

Description

Company

As the world’s leading multidisciplinary service provider, Deluxe underpins the media and entertainment industry, servicing content creators and distributors including Netflix, WarnerMedia, The Walt Disney Company, Amazon, Apple, Viacom, NBCU, Google, AT&T and many others, by providing Global Content Distribution, Localization, Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming, Theatrical, Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented and experienced industry individuals worldwide. For more information, please visit www.bydeluxe.com

Full-Time, Permanent Position

Location: Barcelona

Hours/Shifts: 39

Position Overview

Paperwork Assistant

Position Responsibilities

• Prepare contracts (AOR’s) for collaborators (actors, translators, adapters and directors) for signature.
• Ensure that collaborators sign the AOR’s (via e-mail and in person).
• Prepare the casts of series and movies.
• Provide support to the Production department with contracts and documentation for different productions
• Give service and support to the Reception department during their vacations or any short leaves.
• Classify the material that arrives via e-mail and save it on the corresponding platform of the company or according to each customer.
• Correction of series or movie last scripts once the director has modified and send to Paperwork department.
• Control internal traffic of paperwork and scripts upon client’s request.
• Manage different client’s platforms regarding documentation and files.

Key Requirements

The ideal candidate will have a strong interest in cinema/film, as well as:

• Team player, detail-oriented, ability to multi-task and strong organizational skills.
• Exceptional communication skills across all levels (verbal, written).
• Ability to work in fast paced environment, deal with frequent changes in priorities, technology, tools, and platforms.
• Previous experience in administrative tasks or similar roles
• Previous experience in customer services is desirable
• English and Catalán – Intermediate.
• Knowledge of Microsoft Office.

Diversity Statement

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, based on race, colour, religion, national origin or ancestry, sex, age, physical or mental disability, sexual orientation, gender identity or expression.