AI-Driven Clinical Admin & Operations Specialist

AstraZeneca plc; Barcelona; On-site; EUR 36,000 - 54,000; Full time

Job summary

AstraZeneca plc in Barcelona is seeking a proactive administrative professional to support 40 Leaders and enable Clinical Project Teams to deliver clinical trials in a fast‑paced, global environment.

You will drive efficiency with AI tools and automation, manage purchase orders, prepare documents and decks, and coordinate meetings across multiple time zones while safeguarding confidentiality and compliance.

Qualifications

• Fluent written and spoken English (C1).
• Significant admin support experience in international settings.
• Excellent technical skills with MS Office and collaboration tools.
• Entrepreneurial mindset for Gen AI and automation use.
• Strong communication and multitasking abilities.

Responsibilities

• Deliver lean, professional global support services.
• Utilize technology, automation and AI tools to complete tasks.
• Manage and create Purchase Orders.
• Coordinate meetings across time zones.
• Draft minutes and maintain action logs.
• Prepare slide decks for governance forums.
• Set up and maintain collaboration tools (SharePoint, Teams).
• Organize workshops and team events with stakeholders.
• Escalate capacity questions to the Business Support Leader.

Skills

English fluency

Admin experience

Communication skills

Automation tools

Microsoft Office

Tools

Outlook

MS Teams

PowerPoint

SharePoint Online

Power Automate

Job description

AstraZeneca plc in Barcelona is seeking a proactive administrative professional to support 40 Leaders and enable Clinical Project Teams to deliver clinical trials in a fast‑paced, global environment.

You will drive efficiency with AI tools and automation, manage purchase orders, prepare documents and decks, and coordinate meetings across multiple time zones while safeguarding confidentiality and compliance.