Admissions Coordinator

Learnlife; Barcelona; Híbrido; EUR 28.000 - 36.000; Jornada completa

Descripción de la vacante

Learnlife in Barcelona seeks an Admissions Coordinator to be the first point of contact for families, qualify enquiries and nurture them through the admissions process across our three hubs. You will manage tours, events and maintain a personal, proactive service.

You will work with the Admissions & Community Engagement Lead, use Hubspot and Powerschool, and help with enrolment campaigns, data reporting and ensuring a smooth family journey.

Formación

• Solid admissions/sales/administration track record, ideally in education.
• Proven lead qualification and nurturing skills.
• Excellent organizational and administrative abilities.
• Outstanding attention to detail and accuracy.
• Strong English and Spanish communication
• High intercultural competency
• Emotional intelligence and people focus
• Data and tech savvy with Excel, Hubspot and Google apps

Responsabilidades

• Respond to enquiries from families and manage the admissions inbox, online, walk-in and phone enquiries.
• Qualify enquiries by 1:1 meetings and lead scoring.
• Arrange and host family tours at three hubs; gather feedback.
• Oversee Taster Days, register families, provide feedback.
• Support in-person Open Houses and Online Info Session events.
• Support the admissions process to convert enquiries to qualified leads.
• Ensure a seamless and personal family journey reflecting our ethos.
• Assist with annual re-enrolment campaign and data reporting.
• Manage CRM Hubspot and LMS Powerschool; ensure processes are followed.
• Review and refine processes to improve efficiency and family experience.

Conocimientos

Lead qualification

Nurturing leads

CRM management

English and Spanish communication

Intercultural competency

Emotional intelligence

Data and tech savvy

Organisational skills

Herramientas

Hubspot

Powerschool LMS

Excel

AI tools

Educational Google Apps

Descripción del empleo

Are you passionate about shaping the future of education?

Learnlife is seeking an Admissions Coordinator to support school growth by providing outstanding service to families interested in joining our schools.

You will be the first point of contact for families, providing a personal, proactive and warm service that nurtures and qualifies enquiries for the Admissions & Community Engagement Lead to enrol. You will ensure the admissions process is followed, runs smoothly and provides both the team and families with the information they need to make informed decisions.

Our movement

At Learnlife, we are committed to pioneering a paradigm shift in education. Our mission is to inspire a love of learning by creating learning models tailored to the needs of today's and future generations. Get a glimpse of how we learn here.

We’ve built three hubs (schools) that host more than 300 learners aged 5 to 18 in the greater Barcelona area. We're a top 10 shortlisted school in the World’s Best School Prizes 2026, and we are growing!

Start date: Full-time from October 2026.

Work location: 25% remote with 75% regular presence in our hubs (Barcelona, Castelldefels and St. Pere de Ribes)

Reporting: Admissions & Community Engagement Lead.

Your Responsibilities

Managing and Nurturing Enquiries

• Respond to enquiries from families. Manage the admissions inbox, online, walk-in and phone enquiries.
• Qualify enquiries by holding 1:1 meetings with families and using lead scoring and nurturing sequences.
• Arrange and host family tours at our three hubs, and gather feedback from families after the visits.
• Oversee Taster Days, coordinating with the hub teams, registering families, and gathering and providing feedback.
• Support in-person Open Houses and Online Info Session events.

Admissions Management

• Support the whole admissions process, focusing on converting enquiries to qualified leads.
• Ensure a seamless and personal family journey that reflects our ethos of care and agency.
• Support the Admissions & Community Engagement Lead with various administrative tasks to help families through the admissions process to enrolment.
• Support the Hubs teams, finance team and Admissions & Community Engagement Lead with the annual re-enrolment campaign.
• Maintain and report on admissions data to support forecasting and decision-making.
• Hands-on management of our CRM (Hubspot) and LMS (Powerschool), ensuring processes and best practices are followed.
• Regularly review and refine processes to improve efficiency and the overall family experience.

Your Experience and Skills

• A solid track record in admissions/sales or administration, ideally in education.
• Proven track record in lead qualification and nurturing.
• Exceptional organisation and administrative skills.
• Outstanding attention to detail and accuracy.
• Excellent communication skills (written and verbal) in English and Spanish.
• High intercultural competency.
• Strong emotional intelligence and sensitivity to people’s needs.
• Data and tech savvy (excel, Hubspot, AI and educational Google apps) with a great eye for detail.
• A self-starter who is highly resourceful, self-aware and adaptable.

Join Us!

Help us shape the future of education and empower the next generation of lifelong learners. Join a winning team.

At Learnlife, our culture of creativity and innovation thrives on a diverse mix of minds, backgrounds, and experiences. We are committed to building an inclusive community where differences are valued and celebrated. Everyone—families, learners, core team members, partners, and investors—should feel safe to be their authentic selves.