Admin Coordinator

Drumelia; Marbella; On-site; EUR 26,000 - 38,000; Full time

Job summary

Drumelia, Marbella-based luxury real estate agency, is seeking an Admin Coordinator who thrives in a fast-moving environment. You will support sales, marketing and operations, ensuring processes, documentation, and coordination tasks are executed accurately and on time.

You will gain exposure to listings, client processes, and internal operations, with a clear path to development in operations, office management, or project coordination within Drumelia.

Qualifications

• Minimum 3 years of professional experience in administration, coordination, or similar roles.
• Excellent written and verbal communication skills in English and Spanish.
• Strong organisational skills and attention to detail.
• Comfortable managing multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Supporting the sales and operations teams in coordinating daily workflows.
• Maintaining CRM data, property records, and client information with accuracy.
• Handling incoming and outgoing communications with timely, professional responses.
• Coordinating schedules, meetings, and internal processes across teams.
• Assisting with preparation and management of contracts, documents, and transaction files.
• Monitoring task progress and deadlines across departments.
• Assisting with listing coordination, including data accuracy and marketing prep.
• Liaising between sales, marketing, and administration for alignment.

Skills

Organisational skills

Multitasking

Communication

Reliability

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

Job description

At Drumelia, everything that happens in sales, marketing, and client service depends on strong organisation behind the scenes. In a fast‑moving luxury real estate environment, precision, structure, and coordination are what allow the team to perform at the highest level.

We are looking for an Admin Coordinator who thrives in a dynamic, high‑standards environment and wants to build a career in operations, coordination, and business support within a leading luxury real estate agency on the Costa del Sol.

This role is ideal for someone who may have an interest in real estate but is more motivated by organisation, structure, systems, and process than a sales career. You will play a central role in ensuring that everything runs smoothly across the business, supporting multiple teams and acting as a key point of coordination.

The Role

You will work closely with our Sales team, Sales Manager, Marketing team, and wider operations staff to ensure that all processes, documentation, and coordination tasks are executed accurately and on time.

You will gain deep exposure to how a high‑performing luxury real estate agency operates, including listings, client processes, marketing coordination, and internal operations. For the right person, this role is a strong foundation for long‑term development in operations, office management, or project coordination within Drumelia.

Key Responsibilities

• Supporting the sales and operations teams in the coordination of daily workflows
• Managing and maintaining CRM data, property records, and client information with accuracy
• Handling incoming and outgoing communications, ensuring timely and professional responses
• Coordinating schedules, meetings, and internal processes across multiple teams
• Assisting with the preparation and management of contracts, documents, and transaction files
• Monitoring task progress and ensuring deadlines are met across departments
• Supporting listing coordination, including data accuracy and marketing preparation
• Liaising between sales, marketing, and administration teams to ensure alignment
• Assisting with general office operations and administrative tasks
• Ensuring internal systems and processes are followed consistently and efficiently

Requirements

• Minimum 3 years of professional experience in administration, coordination, operations, or similar roles
• Strong organisational skills and attention to detail
• Comfortable managing multiple tasks and priorities in a fast‑paced environment
• Excellent written and verbal communication skills
• Fluent in English and Spanish; additional languages are an advantage
• Confident using CRM systems and standard office tools (Microsoft Office, Google Workspace)
• Valid driving licence and own vehicle
• Professional attitude, reliability, and consistency in execution
• Full‑time availability and commitment to a long‑term role

We are looking for someone who wants to build a long‑term career in operations and business coordination within Drumelia. If you are looking for a purely routine administrative job with limited responsibility, this is not the right fit.

What We Offer

• A structured role within one of the leading luxury real estate agencies on the Costa del Sol, with over 20 years of market leadership
• Full exposure to how a high‑performing real‑estate business operates across sales, marketing, and operations
• Continuous learning and development in a professional, high‑standards environment
• The opportunity to build a career in operations, coordination, or management support
• A performance‑driven culture where responsibility and growth are earned
• Clear progression opportunities for those who demonstrate consistency, initiative, and reliability