Workplace Experience Concierge

CBRE; Denmark; On-site; DKK 260,000 - 320,000; Full time

Job summary

CBRE is seeking a Workplace Experience Receptionist in Aarhus to deliver high-quality service for colleagues, guests and customers. You will manage reception operations, welcome visitors, handle access control, mail logistics, and coordinate calendars and meetings.

The role requires a service-oriented mindset, strong organization, and fluency in Danish and English, with proficiency in Microsoft Office. Join CBRE Global Workplace Solutions and contribute to a professional, welcoming workplace.

Qualifications

• Solution-oriented approach to challenges and tasks.
• Adaptability in an operational, fast-paced environment.
• Ability to think and act autonomously.
• Strong organizational skills and attention to detail.
• Proficiency in administrative processes as a core duty.
• A proactive mindset focused on identifying opportunities for process improvement.
• Fluency in Danish and English; IT-literate with MS Office.

Responsibilities

• Manage reception and office service operations.
• Welcoming guests and visitors.
• Administering and distributing access cards.
• Managing mail and parcel logistics.
• Performing administrative tasks, including data entry and documentation.
• Coordinating calendars and meetings.
• Managing office supply inventory.
• Supporting facility operations and event coordination.
• Communicating with clients, vendors, and contractors to implement facility procedures and address inquiries.
• Collecting and filing work orders, proposals, and performance reports.
• Ensuring security protocols are consistently followed.
• Preparing and scheduling meeting rooms, including technical setup and catering support.
• Maintaining cleanliness in the reception area and common spaces, coordinating facility services as needed.
• Responding to client inquiries and concerns, ensuring timely service delivery and follow-up.
• Assisting in maintaining compliance with Health & Safety (HSE) requirements, including reporting, promoting a safe work environment, and ensuring that QHSE documentation is up to date and accessible.

Skills

Customer service

Organization

Problem solving

Adaptability

Autonomy

Communication

English

Danish

Tools

Microsoft Office

Job description

CBRE is seeking a Workplace Experience Receptionist in Aarhus to deliver high-quality service for colleagues, guests and customers. You will manage reception operations, welcome visitors, handle access control, mail logistics, and coordinate calendars and meetings.

The role requires a service-oriented mindset, strong organization, and fluency in Danish and English, with proficiency in Microsoft Office. Join CBRE Global Workplace Solutions and contribute to a professional, welcoming workplace.