Training Coordinator & Office Manager

ProductLife Group; København; On-site; DKK 260,000 - 360,000; Full time

Job summary

ProductLife Group (Pharma IT) in Denmark seeks a Training & Office Coordinator to support Training Services and manage our Copenhagen office. You will report to the Global Training Services Lead and collaborate with the Training Services Team as well as the Regional HR Director.

You will coordinate training programmes, manage registrations and certificates, prepare materials, and support office operations. This role offers an excellent entry point to develop coordination, administration, and

Qualifications

• 1–3 years of relevant experience, including student assistant roles.
• Vocational education in Office Administration or related fields.
• Fluent in English and Danish.

Responsibilities

• Coordinate and administer training programmes from start to finish.
• Prepare materials, registrations, and certificates.
• Support Copenhagen office operations and vendor relations.
• Create content for marketing channels and customer leads.

Skills

Organisational skills

Attention to detail

Multitasking

Customer service

Proactive

Communication skills

Education

Office Administration / Vocational training

Tools

Microsoft Office

Job description

Help create exceptional learning experiences at the Pharma IT Academy and contribute to our office environment

At ProductLife Group (PLG)’s Denmark affiliate, Pharma IT, we are looking for a Training & Office Coordinator to support our Training Services offering in Denmark and help manage our Copenhagen office. This is an excellent opportunity for someone early in their career who wants to develop their coordination, administration, and stakeholder management skills in an international consulting environment.

You will report to Global Training Services Lead, Monika Hippova, and collaborate closely with other members of the Training Services Team as well as with Regional HR Director, Naomi Jade Kellogg.

What you'll be doing

As our Training & Office Coordinator, you'll play a key role in ensuring the successful delivery of training programmes at the Pharma IT Academy while helping create a welcoming and efficient workplace for employees and visitors.

Training Coordination & Administration

You will:

• Coordinate and administer training programmes from start to finish
• Manage training schedules, registrations, participant communications, and attendance tracking
• Be the primary contact for participants and instructors
• Organise training facilities, logistics, travel arrangements, and materials
• Support both classroom and virtual training sessions
• Issue certificates and maintain training records
• Generate reports and participation statistics
• Create content for marketing channels such as LinkedIn and support customer lead-generation activities

You will:

• Prepare and maintain training materials and participant packs
• Ensure branding consistency across presentations, templates, and documents
• Manage version control and document organisation
• Coordinate printing, inventory management, and supplier deliveries

Office Administration & Employee Experience

You will:

• Support the daily operation of our Copenhagen office
• Coordinate office supplies, facilities, maintenance, and vendor relationships
• Help create an engaging workplace experience through social events and office initiatives
• Support employee onboarding, access management, and welcome activities
• Assist with office hospitality and visitor experience

Required education:

We are looking for candidates with a vocational or practical educational background, such as Office Administration (Kontoruddannelse), Business Administration (Erhvervsuddannelse), Service Economics, or Event Coordination

Required experience:

Early in their career with 1-3 years of relevant experience, including student assistant or student worker experience

Required languages: English and Danish

Required technical skills:

• Excitement about working on-site! This position requires you to be at our offices in Skelbækgade or on-site for trainings
• Highly organised with strong attention to detail
• Comfortable managing multiple priorities simultaneously
• Service-oriented with excellent communication skills
• Proactive, self-driven, and able to work independently
• Skilled in Microsoft Office applications
• Interested in creating outstanding customer and employee experiences