Training Coordinator & Office Manager

Groupe ProductLife; Denmark; On-site; DKK 300,000 - 420,000; Full time

Job summary

ProductLife Group in Denmark (Pharma IT) seeks a Training & Office Coordinator to support Training Services and Copenhagen office operations. You will handle training delivery, scheduling, participant communications, and reporting, while helping create a welcoming workplace for staff and visitors.

Ideal candidates have 1–3 years of experience, a vocational background in office administration, and are fluent in English and Danish.

Qualifications

• Vocational or practical background in Office Administration or related field.
• 1-3 years of relevant experience, including student assistant/worker roles.
• Fluent in English and Danish; on-site work in Copenhagen.

Responsibilities

• Coordinate and administer training programmes from start to finish.
• Manage training schedules, registrations, and attendance tracking.
• Be primary contact for participants and instructors.
• Organise training facilities, logistics and materials.
• Support classroom and virtual training sessions and issue certificates.
• Prepare training materials and maintain branding across presentations.
• Assist with office operations, supplies, and vendor relationships.
• Contribute to a welcoming workplace through events and onboarding.

Skills

Attention to detail

Organised

Customer service

Proactive

Independent work

Education

Office Administration

Business Administration

Service Economics

Event Coordination

Tools

Microsoft Office

Job description

Help create exceptional learning experiences at the Pharma IT Academy and contribute to our office environment

At ProductLife Group (PLG)’s Denmark affiliate, Pharma IT, we are looking for aTraining & Office Coordinatorto support ourTraining Services offering in Denmarkand help manage our Copenhagen office. This is an excellent opportunity for someone early in their career who wants to develop their coordination, administration, and stakeholder management skills in an international consulting environment.

You will report to Global Training Services Lead, Monika Hippova, and collaborate closely with other members of the Training Services Team as well as with Regional HR Director, Naomi Jade Kellogg.

What you’ll be doing

As our Training & Office Coordinator, you’ll play a key role in ensuring the successful delivery of training programmes at the Pharma IT Academy while helping create a welcoming and efficient workplace for employees and visitors.

Training Coordination & Administration

You will:

• Coordinate and administer training programmes from start to finish
• Manage training schedules, registrations, participant communications, and attendance tracking
• Be the primary contact for participants and instructors
• Organise training facilities, logistics, travel arrangements, and materials
• Support both classroom and virtual training sessions
• Issue certificates and maintain training records
• Generate reports and participation statistics
• Create content for marketing channels such as LinkedIn and support customer lead-generation activities

You will:

• Prepare and maintain training materials and participant packs
• Ensure branding consistency across presentations, templates, and documents
• Manage version control and document organisation
• Coordinate printing, inventory management, and supplier deliveries

Office Administration & Employee Experience

You will:

• Support the daily operation of our Copenhagen office
• Coordinate office supplies, facilities, maintenance, and vendor relationships
• Help create an engaging workplace experience through social events and office initiatives
• Support employee onboarding, access management, and welcome activities
• Assist with office hospitality and visitor experience

Required education:

We are looking for candidates with a vocational or practical educational background, such as Office Administration (Kontoruddannelse), Business Administration (Erhvervsuddannelse), Service Economics, or Event Coordination

Required experience :

Early in their career with1-3 years of relevant experience, including student assistant or student worker experience

Required languages: English and Danish

Required technical skills:

• Excitement about working on-site! This position requires you to be at our offices in Skelbækgade or on-site for trainings
• Highly organised with strong attention to detail
• Comfortable managing multiple priorities simultaneously
• Service-oriented with excellent communication skills
• Proactive, self-driven, and able to work independently
• Skilled in Microsoft Office applications
• Interested in creating outstanding customer and employee experiences