Student Assistant - HR Coordinator, GEM

Ambu; Ballerup; On-site; DKK 207,000 - 262,000; Part time

Job summary

Ambu in Ballerup, Denmark, is seeking a Student Assistant, HR Coordinator for the Global Emerging Markets (GEM) team on a 1-year maternity cover. The role focuses on employee administration, onboarding, recruitment support and HR data management across countries and time zones.

You will collaborate with local HR teams, payroll and EOR providers, contributing to smooth HR processes and timely information for managers.

Qualifications

• Previous experience in HR administration or recruitment is preferred.
• Familiar with HR data and systems.
• Ability to coordinate with multiple stakeholders across time zones.

Responsibilities

• Coordinate employee changes and contract amendments.
• Maintain accurate employee data in HR systems.
• Coordinate recruitment processes with hiring managers and partners.
• Conduct HR interviews and support onboarding/preboarding.
• Assist with payroll inquiries and HR policy questions.
• Monitor recruitment timelines and open positions.
• Collaborate with local HR teams, payroll and EOR providers.
• Identify process improvements and recurring issues.

Skills

Organised

Detail-oriented

Cross-cultural communication

Time management

Customer service mindset

Education

HR administration experience preferred

Tools

SuccessFactors

Payroll systems

HR systems

Job description

Student Assistant: HR Coordinator GEM 1-Year Maternity Cover | Part-time | Ballerup, Denmark

Would you like to gain hands‑on experience in an international People & Culture team?

Ambu is looking for a Student Assistant, HR Coordinator to join our Global Emerging Markets (GEM) team as a maternity cover. Based in Ballerup, Denmark, you will support employees and leaders across different countries and time zones and become part of our global People & Culture community.

You will report to the P&C Manager responsible for Australia, New Zealand and GEM, who is based in Sydney, and work closely with the wider Global People & Culture team in Ballerup.

The role

As HR Coordinator, you will play an important role in keeping our day‑to‑day People & Culture processes running smoothly across GEM. You will get exposure to a broad range of HR activities, including employee administration, HR systems, recruitment, onboarding and employee support.

You will work with colleagues across the organisation, including local HR teams, payroll and Employer of Record (EOR) providers, Finance, hiring managers and other stakeholders around the world.

Key Responsibilities

• Coordinate employee changes, including new hires, transfers, promotions, resignations and contract changes.
• Maintain accurate employee data in SuccessFactors and EOR platforms and follow up on data quality issues.
• Coordinate employment documentation, including contracts and contract amendments.
• Support offboarding and ensure the relevant actions are completed.
• Be a first point of contact for employees with questions about payroll, benefits, expenses and HR policies, involving the relevant P&C, Legal or Finance specialist when needed.
• Review and follow up on payroll and EOR invoices and coordinate corrections and approvals.
• Coordinate employee changes with local teams, providers and Finance within agreed deadlines.
• Coordinate recruitment processes together with hiring managers, Talent Attraction and external recruitment partners.
• Conduct HR interviews.
• Support job requisitions, interview scheduling, candidate communication and offer preparation
• Keep an overview of open positions, recruitment timelines and upcoming hiring needs.
• Coordinate preboarding and onboarding to help ensure a smooth experience for new employees.
• Support the coordination of relevant training activities.
• Maintain an overview of employee movements and ongoing People & Culture activities.
• Work closely with local HR teams, payroll and EOR providers and other external partners to ensure processes are completed accurately and on time.
• Identify recurring issues and help improve processes where possible.

About You

We are looking for someone who is organised, curious, service‑minded and pays attention to details. You are comfortable working across countries and cultures and enjoy collaborating with different stakeholders.

You are confident working with HR systems and data and can prioritise and keep track of several tasks at the same time. You communicate clearly, take ownership of your work and know when to seek support or involve the right specialist.

Previous experience in HR administration, recruitment or a similar coordination role is a prerequisite.

Location: Ballerup, Denmark

Working hours: Approximately 15 hours per week

Contract: 1-year maternity cover