Student Assistant Front Office (Reception)

Torm; Hellerup; On-site; DKK 165,000 - 248,000; Part time

Benefits offered by this job

Flexible hours

Learning opportunities

Diversity & inclusion

Job summary

TORM is seeking a Student Assistant - Front Office to support reception, visitor handling, and basic office administration at our head office in Hellerup, Tuborg Havn. You will work 10-15 hours weekly within 8:30-16:00, collaborating with colleagues across corporate functions to ensure smooth operations and reliable service for internal and external stakeholders.

We value service-minded students enrolled in a relevant bachelor's program, with Danish and English communication skills and

Qualifications

• Currently enrolled in a professional bachelor's or similar education program relevant to office administration, business support, or service coordination.
• Communication skills in Danish and English (written and spoken).
• Proactive and reliable with the ability to work in a global, collaborative environment.
• Familiar with Microsoft Office applications.
• Experience or ability to manage front office administrative tasks (scheduling, records, mail, routine office activities).
• Flexibility to work regular weekly shifts within standard business hours, with possible short-notice requests.

Responsibilities

• Greet visitors at the front office and manage day-to-day reception activities.
• Handle incoming calls, messages, and inquiries and route to appropriate colleagues.
• Prepare and coordinate meeting rooms and assist with office arrangements.
• Maintain kitchens and common areas, including coffee machines and dishwashers.
• Keep storage areas organized and tidy.
• Perform administrative front office tasks such as deliveries, mail, and scheduling updates.
• Undertake ad hoc tasks related to reception.

Skills

Bilingual Danish/English

Office administration

Front desk coordination

Customer service

Microsoft Office

Education

Professional bachelor's in office administration or related

Tools

Microsoft Office

Job description

Are you a student looking for an opportunity in front office support?

At TORM, you will support front office operations in a global shipping company where corporate functions work closely together across teams, giving you broad exposure across the business. As one of the top product tanker operators globally, we offer the opportunity to build practical administrative experience in a collaborative environment with high standards and consistent ways of working.

As a Student Assistant - Front Office, which is part of the People team, you will play a vital role in helping us deliver and maintain efficient, reliable and high-quality service for your colleagues and external stakeholders.

Your Role

In this role, you will be part of an effective team working to deliver structured and consistent front office support. You will coordinate with colleagues across corporate functions and teams to ensure seamless operations and positive outcomes in office administration, visitor handling, and practical front desk coordination at our head office in Hellerup, Tuborg Havn.

Our reception is open daily from 8:30-16:00 and we expect that you will work around 10-15 hours per week within this timeframe.

Key Responsibilities

• Greet visitors at the front office and manage day-to-day reception activities in a professional and structured manner.
• Handle incoming calls, messages, and general inquiries, and route them to the relevant colleagues or departments.
• Preparing and coordinating meeting rooms, assisting with practical arrangements, and helping maintain an orderly office environment.
• Maintaining kitchens, fill up coffee machines and dishwashers, clean up after lunch meetings.
• Ensure storage rooms are kept organized and tidy.
• Complete administrative front office tasks such as registering deliveries, handling mail, and updating basic records and schedules.
• Undertaking ad hoc tasks related to the reception.

Your Profile

We are looking for a student assistant who is service-minded and thrives in a global, collaborative environment and can bring relevant administrative skills to the team.

To perform well in this role, you bring/are

• Currently enrolled in a professional bachelor's or similar education program relevant to office administration, business support, or service coordination.
• Communication skills both in written and spoken Danish and English.
• Proactive and reliable.
• Familiar with Microsoft Office applications.
• Experience or demonstrated ability to manage front office administrative tasks such as scheduling, updating records, handling mail, and coordinating routine office activities accurately.
• Flexibility to work regular weekly shifts during standard business hours to support front office coverage and sometimes with short notice.

What We Offer

At TORM, we are committed to people, communities, and the environment. We provide a market-aligned compensation package and flexible hours to support a healthy work–life balance. We know that life can be unpredictable, which is why we provide the support you need to manage personal commitments—whether it’s caring for family or taking time for yourself.

You’ll have access to continuous learning and growth opportunities with a variety of initiatives, from e.g., the sports club, employee and cultural associations, CSR programs etc., that help you connect, grow, and thrive.

At TORM, diversity and inclusion are core to how we operate and grow. We welcome applicants from all backgrounds to share their unique perspectives and join us in building an inclusive future for the shipping industry.

Our people are our real assets – and we are more than 3,500 colleagues across the globe working together to supply our customers with the energy products they need. Safely, efficiently, and reliably. We believe in ensuring the best possible working environment for everyone in TORM – both at sea and in our offices. We believe in our people with their diverse backgrounds and value their unique skills and contribution to the organization. By working together in a professional, international and informal atmosphere, we can bring out the best in everyone and deliver outstanding results.

TORM is a world-leading specialist carrier of energy and clean petroleum products, listed on Nasdaq Copenhagen and New York. We have a unique business model where we own and operate our fleet of more than 85 vessels and integrate all key shipping competencies in-house.

Application due: 8/25/2026

Location: Hellerup, Denmark

Homepage: www.torm.com/careers