Projektkoordinator

COWI; Kongens Lyngby; Presencial; DKK 420.000 - 540.000; Tempo integral

Resumo da vaga

COWI is seeking a Project Coordinator to support construction and operational projects, ensuring adherence to the project model and providing administrative and document management support. You will act as a sparring partner to project managers and organize workshops, meetings, and status reporting.

The role involves coordinating across offices including Lyngby, Vejle, Aarhus, Erritsø and occasional travel to Erritsø; primary workplace is Energinet in Erritsø with travel to Ballerup possible.

Qualificações

• Experience in project coordination or project administration.
• Proficiency in Danish and English, written and spoken.
• Experience with document management and project quality and handover.
• Aptitude for IT and ability to work across administrative systems; good knowledge of Microsoft Office and SAP.

Responsabilidades

• Take responsibility for project documentation, including preparing, reviewing, revising, and archiving in accordance with rules.
• Maintain project registers to support progress and share lessons learned about document management.
• Act as sparring partner to the project manager, assist with financial follow-up, coordinate ad hoc tasks to relieve the project manager.
• Plan, facilitate and report on workshops, organize meetings, prepare agendas and write minutes.

Conhecimentos

Project coordination

Documentation management

Attention to detail

Communication

Organizational skills

Ferramentas

Microsoft Office

SAP

Descrição da vaga

Do you want to keep projects on track through effective coordination and high-quality documentation? Can you combine attention to detail with an overview of tasks, processes and deadlines? And do you have experience supporting project managers? Then join COWI as our new Project Coordinator!

Create the solutions that will enable a better tomorrow

We are looking for a Project Coordinator to join COWI and support our customers’ construction and operational projects. You will help ensure that work follows the applicable project model and act as a sparring partner to project managers and provide coordination, administrative support and document management across assignments.
Your key responsibilities will be:

• Take responsibility for project documentation, including preparing documents, reviewing and revising documentation, and ensuring it is archived in accordance with agreed rules.
• Maintain project registers to support progress and results, and share lessons learned about document management across the organisation.
• Act as a sparring partner to the project manager, assist with financial follow-up, and on your own coordinate, carry out and complete ad hoc tasks to relieve the project manager
• Plan, facilitate and report on workshops, and organise meetings, prepare agendas and write minutes.
• Develop process diagrams and guidance for project participants, and create, design and administer project workspaces.
• Train and support users of project-related tools and prepare status reports and project website content.

Your official COWI office location will be either Lyngby, Vejle or Aarhus. However, your primary workplace will be at Energinet in Erritsø, but Ballerup could also be an option, with some travel to Erritsø. You will report to Head of Discipline, Ioana Nicoleta Tuglui, who is based at COWI's headquarter in Lyngby.

Your skills. Our team. Together we design the future.

You enjoy collaborating with colleagues and external partners and bring a proactive and positive approach to your work. As the project’s administrative anchor, you are approachable, service-minded and flexible, while standing firm on quality requirements for processes and deliverables. You work in a structured way, maintaining an overview without losing sight of the details. You are curious about new tasks and also comfortable with routine work forming a substantial part of your day.

On top of that, you will have:

• Proficiency in Danish and English, both written and spoken.
• Experience with document management and an understanding of its importance to project quality and handover.
• Experience from a similar role in project coordination or project administration.
• An aptitude for IT, the ability to work across administrative systems, a good understanding of Microsoft Office and familiarity with SAP
• The ability to organise and see tasks through from start to finish, working with both internal colleagues and external partners.

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability. We strive to lead by example by embedding environmental management, social responsibility and good governance into our business practices and the options we provide to our customers.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 7,500 people who bring their expertise in engineering, architecture, energy and environment into play.

Get to know us even better at our website,www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Diversity is fundamental to COWI, inclusion is key

We are committed to creating a respectful and fair work environment where all employees have a sense of belonging and equitable opportunities to thrive and grow. We ensure that our leaders are role models for inclusive leadership by cultivating a culture where diverse perspectives and thoughts are seen as strengths. And we take diversity and inclusion into account in all relevant decisions and processes and when setting teams and fora. We do it because it is part of our values and because it is simply the right thing to do.