Document controller

COWI; Kongens Lyngby; On-site; DKK 480,000 - 600,000; Full time

Job summary

COWI is seeking a Document Controller to support our electrical infrastructure projects. You will ensure internal project documentation and supplier documents are collected, organized and securely archived, guiding them to final handover and closure.

The role requires at least five years in document control, experience with EDM systems and MS Office, and strong written and spoken Danish and English. You will work with stakeholders across sites, with some travel to Erritsø and Lyngby/Ballerup as

Qualifications

• Minimum 5 years of document control experience.
• Experience with EDM systems and IT aptitude; proficient in Microsoft Office.
• Experience managing electronic workflows and as-built documentation.
• Strong Danish and English written and verbal communication.
• Structured, thorough, process-oriented, service-minded and collaborative.

Responsibilities

• Set up archiving structures in the customer's EDM and specify which documentation must be collected and retained.
• Collect and secure internal project documentation from customer-managed SharePoint sites and other project records.
• Collect and secure supplier documentation, including collaborating with the customer's IT team on APIs or automation where needed.
• Ensure final as-built documentation is complete and projects comply with archiving guidelines; close sites and platforms at project completion.

Skills

Communication skills

Danish and English language

Collaboration

IT aptitude

Tools

Electronic document management (EDM) systems

Microsoft Office

Electronic workflows

Job description

Do you want to help ensure reliable documentation for electrical infrastructure projects? Can you bring structure to complex documentation flows and secure complete project records? And do you have at least five years of experience in document control? Then join COWI as our new Document Controller.

We are looking for a Document Controller to join COWI and support our customer's electrical infrastructure projects. You will help ensure that both internal project documentation and supplier documentation are collected, organised and securely archived. Following an introduction to the relevant processes, methods and systems, you will work with minimal supervision to ensure complete project documentation through to final handover and project closure.

Your key responsibilities will be:

• Set up archiving structures in the customer's electronic document and records management system and clarify which documentation must be collected and retained.
• Collect and secure internal project documentation from customer-managed SharePoint sites, as well as photographic documentation and other project records.
• Collect and secure supplier documentation, including collaborating with the customer's IT team on developing APIs or automation tools where needed.
• Ensure that final as-built documentation is complete, that projects comply with the customer's archiving guidelines, and that sites and platforms are closed down at project completion.

Your skills. Our team. Together we design the future.

The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways, but keep exploring new insights and ways to improve.

On top of that, you will have:

• At least five years of experience in document control.
• Experience with electronic document management (EDM) systems, an aptitude for IT and a good working knowledge of Microsoft Office
• Experience managing electronic workflows and as-built documentation.
• Good written and verbal communication skills in both Danish and English.
• A structured and thorough approach, enjoyment of process-oriented tasks, and a service-minded, collaborative and practical attitude. You are motivated and engaged, with a focus on helping projects succeed

Your official COWI office location will be either Lyngby, Vejle or Aarhus. However, your primary workplace will be at Energinet in Erritsø, but Ballerup could also be an option, with some travel to Erritsø. You will report to Head of Discipline, Ioana Nicoleta Tuglui, who is based at COWI's headquarters in Lyngby.

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability. We strive to lead by example by embedding environmental management, social responsibility and good governance into our business practices and the options we provide to our customers.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 7,500 people who bring their expertise in engineering, architecture, energy and environment into play.

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Diversity is fundamental to COWI, inclusion is key

We are committed to creating a respectful and fair work environment where all employees have a sense of belonging and equitable opportunities to thrive and grow. We ensure that our leaders are role models for inclusive leadership by cultivating a culture where diverse perspectives and thoughts are seen as strengths. And we take diversity and inclusion into account in all relevant decisions and processes and when setting teams and fora. We do it because it is part of our values and because it is simply the right thing to do.