Project Coordinator: Lead Docs, Meetings & PM Support

COWI; Aarhus; Hybrid; DKK 400,000 - 500,000; Full time

Job summary

COWI is seeking a Project Coordinator to support our customers’ construction and operational projects. You will ensure adherence to the project model, act as a sparring partner to project managers, and provide coordination, administrative support and document management across assignments.

You will work across multiple offices with a primary workplace at Energinet in Erritsø and potential travel to Erritsø and other sites.

Qualifications

• Proficiency in Danish and English, both written and spoken.
• Experience with document management and its importance to project quality and handover.
• Experience from a similar role in project coordination or project administration.
• Aptitude for IT, ability to work across administrative systems, familiarity with SAP and MS Office.
• Ability to organise and drive tasks through from start to finish, coordinating internal and external partners.

Responsibilities

• Take responsibility for project documentation, preparing, reviewing, revising, and archiving according to rules.
• Maintain project registers to support progress and share lessons learned on document management.
• Act as sparring partner to the project manager, assist with financial follow-up, and coordinate ad hoc tasks.
• Plan, facilitate and report on workshops, organise meetings, prepare agendas and write minutes.
• Develop process diagrams and guidance for project participants, and create, design and administer project workspaces.
• Train and support users of project-related tools and prepare status reports and project website content.

Skills

Danish proficiency

English proficiency

Document management

Project coordination

MS Office

SAP experience

Stellar organisational skills

Tools

Microsoft Office

SAP

Job description

COWI is seeking a Project Coordinator to support our customers’ construction and operational projects. You will ensure adherence to the project model, act as a sparring partner to project managers, and provide coordination, administrative support and document management across assignments.

You will work across multiple offices with a primary workplace at Energinet in Erritsø and potential travel to Erritsø and other sites.