Personal Assistant to SVP, Sales

FOSS; Hillerød Kommune; On-site; DKK 520,000 - 680,000; Full time

Job summary

FOSS is seeking an experienced Personal Assistant to support the Senior Vice President, Sales. The role blends strategic and operational duties, turning energy into focused action, prioritizing priorities, and maintaining momentum across the global sales organization.

You will own the SVP’s calendar, coordinate travel, prepare briefing materials, and drive leadership meetings and events. English and Danish fluency is required, and a proactive, discreet, organized mindset is essential.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant to senior leadership.
• Strong calendar, travel, and meeting coordination.
• Structured, proactive, and highly organized.
• Fluent in English and Danish, written and spoken.
• Ability to manage confidential information with discretion.
• Comfortable with a fast-paced environment.

Responsibilities

• Own the SVP's calendar and planning; build realistic, buffered schedules.
• Prepare, coordinate and follow up on leadership meetings, agendas and actions.
• Coordinate SVP travel and plan leadership events (off-sites, social gatherings).
• Monitor and report on budget spend related to SVP's area (travel, events).
• Provide administrative support and ensure timely task completion.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Danish language

English proficiency

Communication skills

Tools

Microsoft Office

Outlook

Video conferencing

Job description

We are looking for an experienced Personal Assistant who can operate at both a strategic and an operational level, and who will be the structured counterweight to a young, energetic and fast-moving Senior Vice President, Sales.

Our SVP has a busy agenda, many tasks, great ideas in motion, and a global organization to lead. With a high pace, and many people and projects that demands on his time, your role is to turn that energy into focus: creating structure, anticipating needs, and making sure time and attention go to what matters most. You will be a trusted partner who helps shape priorities, protects focus and maintains momentum across the global Sales organization and the wider company.

You will also own the practical coordination behind a well-functioning leadership rhythm, plan energizing social events, and support communication activities.

What you will be doing

Key words could be “leadership rhythm and planning”.

As PA you make sure that the SVP has the fundamentals covered: travel, briefing material, follow-up, and the many small things that could otherwise fall through the cracks.

You will own the SVP's calendar and plan well ahead. You build realistic plans with buffers, and you adjust quickly when plans change, so a demanding schedule remains manageable, both at work and outside of it.

As part of the global sales team, you will be owning the annual cycle and planning activities, deadlines and milestones around it. Over time, you build a solid understanding of business priorities so you can make good judgement calls independently.

You prepare, coordinate and follow up on leadership meetings, including agendas, material, decisions and actions, and you make sure agreed actions actually happen.

In addition to coordinating and planning the SVP’s travel, there will also be a number of events for the global leadership group that you will be planning. That includes arranging social gatherings, off-sites and events that bring the department and colleagues together across teams.

You will also follow up on the budget for the SVP's area, keeping track of spending on travel, events and other activities, and flagging deviations in good time. Alongside this, you handle a range of administrative tasks, such as expense reports, invoice approvals, and practical support when new team members join.

What you will bring

We are looking for a profile with solid experience as a Personal Assistant, Executive Assistant or in a similar coordinating role close to senior leadership, ideally supporting a busy, fast-paced leader.

You are highly structured by nature and create systems, routines and an overview that others can rely on, and you keep them running when things get hectic. That also means that you should be proactive and take ownership – you don’t wait to be asked.

We communicate in an open and honest way, so you should be confident enough to challenge, reprioritizes and push back constructively. You are a sparring partner, not just a scheduler.

Furthermore, we are looking for someone who can say yes to:

• Being strong operationally and delivering high quality without losing sight of the bigger picture
• Having the ability to stay calm and flexible when priorities change at short notice
• Having a natural feel for people and situations, building trust easily and handling confidential information with discretion
• Enjoying technology and exploring new ways of working smarter – perhaps with help from AI? Experience with social media, particularly LinkedIn, is an advantage.
• Bringing positive energy and a good sense of humor.

Corporate language is English, but there might also be communication needed in Danish, which means that full working proficiency in English and Danish, written and spoken, is required.

Culture and what we offer

At FOSS, you become part of a global, purpose-driven company with strong scientific roots and a clear ambition to shape the future of food and agriculture. As a family-owned business, we take a long-term view and value ownership, collaboration and the ability to get things done. We offer:

• A close working relationship with a senior leader and real influence on how the Sales leadership team works
• A broad network across FOSS, from leadership to specialists
• An informal, engaged and ambitious culture where we take ownership, collaborate and help each other succeed

FOSS

Today, more than 8 billion people around the world are dependent on nutritional food. Tons of food being produced in a million different ways and under varying conditions, creating challenges all the way from field to fork. One of them, obviously, being the effects it has on climate change.

FOSS helps the world’s 100 biggest food companies and more than 40,000 others around the world navigate exactly that with intelligent, data-driven and innovative analytical solutions. We are making sustainability a better business and we’re doing so as global market leader in our field – improving food quality, minimizing food waste, ensuring food safety, and securing fair payment.

Join a pioneering and innovative company in the food and agriculture industry. A company on a mission, with offices all around the world and 1,750 talented colleagues across 34 different countries.