Personal Assistant to SVP, Sales

FOSS group; Denmark; On-site; DKK 550,000 - 700,000; Full time

Job summary

FOSS is seeking an experienced Personal Assistant to support the Senior Vice President, Sales. You will structure the SVP’s day, anticipate needs, and protect focus across the global Sales organization and the wider company.

You will own the SVP’s calendar, travel arrangements, briefing materials, and follow-up actions, while coordinating events for the leadership group and monitoring the budget for the SVP’s area. This role requires discretion and proactive coordination.

Qualifications

• Significant experience as a Personal Assistant or Executive Assistant close to senior leadership.
• Structured, proactive professional able to create routines and manage multiple priorities.
• Full working proficiency in English and Danish, written and spoken.

Responsibilities

• Coordinate and plan travel, prepare briefing material, and follow up on actions.
• Manage SVP's calendar with buffers to keep a demanding schedule manageable.
• Coordinate leadership meetings, agendas, decisions and follow ups.
• Plan leadership events, social activities and budget-related tasks.

Skills

Leadership rhythm planning

Calendar management

Bilingual - English & Danish

Tools

Proactive systems

Job description

Personal Assistant to SVP, Sales

Published:2026-09-24

Department
Sales

Nils Foss Allé 1
3400Hillerød

Country
Denmark

Personal Assistant to SVP, Sales

We are looking for an experienced Personal Assistant who can operate at both a strategic and an operational level, and who will be the structured counterweight to a young, energetic and fast-moving Senior Vice President, Sales.

Our SVP has a busy agenda, many tasks , great ideas in motion, and a global organi z s ation to lead. With a high pace, and many people and projects that demand s on his time , your role is to turn that energy into focus: creating structure, anticipating needs, and making sure time and attention go to what matters most. You will be a trusted partner who helps shape priorities, protects focus and maintains momentum across the global Sales organization and the wider company.

You will also own the practical coordination behind a well-functioning leadership rhythm, plan energising social events, and support communication activities.

What you will be doing

Key words could be “ l eadership rhythm and planning ”.

As PA you make sure that the SVP has the fundamentals covered: travel, briefing material, follow-up, and the many small things that could otherwise fall through the cracks .

You will own the SVP's calendar and plan well ahead. You build realistic plans with buffers, and you adjust quickly when plans change, so a demanding schedule remains manageable, both at work and outside of it.

As part of the global sales team, you will be owning the annual cycle and plan ning activities, deadlines and milestones around it. Over time, you build a solid understanding of business priorities so you can make good judgement calls independently.

You prepare, coordinate and follow up on leadership meetings, including agendas, material, decisions and actions, and you make sure agreed actions actually happen.

In addition to coordinating and planning the SVP’s travel, there will also be a number of events for the global leadership group that you will be planning. That includes arranging social gatherings, off-sites and events that bring the department and colleagues together across teams.

You will also follow up on the budget for the SVP's area, keeping track of spending on travel, events and other activities, and flagging deviations in good time. Alongside this, you handle a range of administrative tasks, such as expense reports, invoice approvals, and practical support when new team members join.

What you will bring

We are looking for a profile with solid experience as a Personal Assistant, Executive Assistant or in a similar coordinating role close to senior leadership, ideally supporting a busy, fast-paced leader .

You a re highly structured by nature and create systems, routines and an overview that others can rely on, and you keep them running when things get hectic . That also means that you should be proactive and take ownership – you don’t wait to be asked.

We communicate in an open and honest way, so you should be confident enough to challenge, reprioriti z s e and push back constructively. You are a sparring partner, not just a scheduler .

Furthermore, we are looking for someone who can say yes to:

• Being strong operationally and deliver ing high quality without losing sight of the bigger picture
• Having the ability to s tay calm and flexible when priorities change at short notice
• Having a natural feel for people and situations, building trust easily and handling confidential information with discretion
• Enjoy ing technology and exploring new ways of working smarter – perhaps with help from AI? E xperience with social media, particularly LinkedIn, is an advantage .
• Bringing positive energy and a good sense of humour.

Corporate language is English , but there might also be communication needed in Danish, which means that full working proficiency in English and Danish, written and spoken , is required.

Culture and what we offer

At FOSS, you become part of a global, purpose-driven company with strong scientific roots and a clear ambition to shape the future of food and agriculture. As a family-owned business, we take a long-term view and value ownership, collaboration and the ability to get things done. We offer:

• A close working relationship with a senior leader and real influence on how the Sales leadership team works
• A broad network across FOSS, from leadership to specialists
• An informal, engaged and ambitious culture where we take ownership, collaborate and help each other succeed

F OSS is committed to maintaining an inclusive culture and a diverse workforce. You can help us sustain an unbiased recruitment process by not including photo or age in your application.

Today, more than 8 billion people around the world are dependent on nutritional food. Tons of food being produced in a million different ways and under varying conditions, creating challenges all the way from field to fork. One of them, obviously, being the effects it has on climate change.

FOSS helps the world’s 100 biggest food companies and more than 40,000 others around the world navigate exactly that with intelligent, data-driven and innovative analytical solutions. We are making sustainability a better business and we’re doing so as global market leader in our field – improving food quality, minimizing food waste, ensuring food safety, and securing fair payment.

Join a pioneering and innovative company in the food and agriculture industry. A company on a mission, with offices all around the world and 1,750 talented colleagues across 34 different countries.