Office Administrator, Part-time

Adform; København; On-site; DKK 165,000 - 248,000; Part time

Benefits offered by this job

Competitive hourly compensation

Job summary

Adform is seeking an Office Administrator for the Copenhagen office on a part-time basis (15 hours per week, typically 11:00–14:00, Monday–Friday). You will help create a welcoming, well-organized office environment and support daily operations, with occasional flexibility for board meetings and events.

You’ll coordinate lunch, greet guests, maintain a tidy office, handle administrative tasks, and liaise with vendors. Fluency in Danish and English and MS Office proficiency are essential.

Qualifications

• Experience in office administration, hospitality, customer service, coordination.
• Strong service-minded attitude and willingness to help others.
• Ability to work independently and own day-to-day office operations.
• Strong Danish and English communication skills.
• Excellent organizational skills and attention to detail.
• Hands-on with MS Office (Word, Excel, Outlook).
• Proactive and flexible mindset for varied tasks.

Responsibilities

• Manage day-to-day operations of the Copenhagen office and maintain a welcoming, professional environment.
• Prepare and coordinate daily lunch arrangements and dining areas for employees.
• Welcome guests and support a positive office experience for visitors and colleagues.
• Keep office areas presentable, organized, and running smoothly.
• Handle administrative questions and support Adformers daily.
• Manage office supplies, inventory, deliveries, and purchasing of materials.
• Coordinate maintenance issues with property management and vendors.
• Handle general administrative tasks, correspondence, and ad hoc errands.

Skills

Office administration

Hospitality

Customer service

Coordination

Independent work

Danish & English

MS Office

Proactive mindset

Tools

MS Office

Job description

About The Role And Team

We're looking for an Office Administrator to join our Copenhagen office on a part-time basis. Copenhagen is Adform's headquarter, bringing together colleagues from many different cultures and backgrounds. In this role, you'll be at the heart of creating a welcoming and well-organized office environment while supporting daily office operations and administrative activities. The role is typically 15 hours per week (Monday-Friday, 11:00-14:00), with occasional flexibility required during board meetings, events, and other office activities. You'll work alongside a great team and have a unique opportunity to develop your skills within a global organization on an exciting growth journey.

We hope you are ready to change the game! Be ready to:

• Manage day-to-day operations of the Copenhagen office and help ensure a welcoming and professional environment.
• Prepare and coordinate daily lunch arrangements, including setting up dining areas and ensuring everything is ready for employees.
• Welcome guests and support a positive office experience for visitors and colleagues.
• Keep all office areas presentable, organized, and running smoothly.
• Solve administrative questions and support Adformers daily.
• Manage office supplies, inventory, deliveries, and purchasing of necessary materials.
• Communicate maintenance and repair issues with property management and external vendors, helping ensure everything works smoothly in the office.
• Handle general administrative tasks, business correspondence, documentation, and various ad hoc office-related errands.

Attitude First. Everything else will follow. We can grow together faster if you have:

• Experience in office administration, hospitality, customer service, coordination, or a similar support role.
• A service-minded attitude and genuine enjoyment of helping others.
• The ability to work independently and take ownership of day-to-day office operations.
• Strong communication skills in both Danish and English.
• Good organizational skills and attention to detail.
• Hands-on experience with MS Office (Word, Excel, Outlook).
• A proactive and flexible mindset with a willingness to support a variety of office-related tasks.
• Adform's guiding principles ingrained in your profile: Focus on Client Value, Behave with Decency, Take Ownership, Care, Collaborate as a Team Player, Remain Ambitious, and Stand Tall in all interactions.

Stand out by having (Optional):

• Previous experience supporting an office, reception, workplace, or hospitality environment.
• Experience coordinating office events, lunches, or employee activities.
• Experience working in an international environment and collaborating with people from different cultures.

Our promise to you:

• A dynamic, inspiring, and international environment filled with ambitious and caring colleagues.
• Informal style of leadership and communication, but with the highest expectations of performance and professionalism.
• Competitive hourly compensation based on your qualifications and experience.
• And much more - join us to explore the full experience!

Diversity & Inclusion:

Adform is an equal opportunity employer with a global perspective. We remain committed to creating an environment that not only respects different backgrounds but celebrates them too. We believe that diversity in all its forms enhances our teams’ creativity, innovation, and effectiveness, and therefore we value different backgrounds, perspectives, and skills. We are committed to creating a work environment where Adform employees feel valued for who they are and what they can contribute, free from any type of discrimination.