Executive assistant

Grundfos; Denmark; Hybrid; DKK 480,000 - 620,000; Full time

Benefits offered by this job

Flexible hours

Home working opportunities

Parental support

Annual bonuses

Health insurance

Volunteering leave

Job summary

Grundfos is seeking an Executive Assistant to support the Head of Strategy & Transformation and leadership team. The role focuses on creating structure, driving coordination, and ensuring seamless day-to-day operations in a hybrid work environment.

You will partner with Louise Hansen and the Leadership Team, providing high-quality executive and administrative support, anticipating needs, maintaining momentum, and keeping leaders and teams organized, aligned, and effective.

Qualifications

• 7-10 years of experience in executive support, administration, or business support roles.
• Bachelor's or Associate degree, or equivalent professional experience.
• Proven ability to manage complex calendars, travel logistics, and meeting coordination at senior leadership level.
• Strong stakeholder management and communication skills with the ability to work across teams and levels.
• Demonstrated ability to build strong relationships, foster engagement, and create positive experiences across diverse stakeholder groups.

Responsibilities

• Manage executive calendars, priorities, and meeting planning to ensure effective use of leadership time
• Coordinate travel, logistics, and practical arrangements for leaders and team activities
• Prepare presentations, meeting materials, and background information to support decision-making
• Follow up proactively on actions and commitments to ensure progress and accountability
• Coordinate leadership team meetings, workshops, offsites, and events from planning through execution
• Maintain annual calendars, governance routines, and operational processes that keep the team organized.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Strong communication

Education

Bachelor's degree

Tools

Microsoft 365

SharePoint

Teams

Job description

Are you a proactive organizer who thrives on enabling leaders to focus on what matters most? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Executive Assistant, you'll provide executive and team support that creates structure, drives coordination, and ensures seamless day-to-day operations for our Head of Strategy & Transformation and leadership team. You'll be part of a diverse, supportive, and inclusive culture that puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of CBS TMO, you'll create impact by acting as a trusted partner to Louise Hansen and the Leadership Team. You thrive on providing high-quality executive and administrative support, anticipating needs, maintaining momentum, and ensuring that both leaders and teams stay organized, aligned, and effective.

Are you a proactive organizer who thrives on enabling leaders to focus on what matters most? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Executive Assistant, you'll provide executive and team support that creates structure, drives coordination, and ensures seamless day-to-day operations for our Head of Strategy & Transformation and leadership team. You'll be part of a diverse, supportive, and inclusive culture that puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of CBS TMO, you'll create impact by acting as a trusted partner to Louise Hansen and the Leadership Team. You thrive on providing high-quality executive and administrative support, anticipating needs, maintaining momentum, and ensuring that both leaders and teams stay organized, aligned, and effective. Beyond providing executive support, you'll play an important role as a culture ambassador for the leadership team, helping foster an engaging, inclusive, and connected work environment. Acting as a go-to person across the organization, you'll support collaboration, communication, and the everyday activities that bring our values to life.

Your main responsibilities include:

• Manage executive calendars, priorities, and meeting planning to ensure effective use of leadership time
• Coordinate travel, logistics, and practical arrangements for leaders and team activities
• Prepare presentations, meeting materials, and background information to support decision-making
• Follow up proactively on actions and commitments to ensure progress and accountability
• Coordinate leadership team meetings, workshops, offsites, and events from planning through execution
• Maintain annual calendars, governance routines, and operational processes that keep the team organized.

What makes you a great fit

Above all, you're a highly organized, proactive with strong coordination skills, a talent for anticipating needs, and the ability to bring order to complexity in a fast-paced environment.
We imagine that you have:

• 7-10 years of experience in executive support, administration, or business support roles
• Bachelor's or Associate's degree, or equivalent professional experience
• Proven ability to manage complex calendars, travel logistics, and meeting coordination at senior leadership level
• Strong stakeholder management and communication skills with the ability to work across teams and levels
• Demonstrated ability to build strong relationships, foster engagement, and create positive experiences across diverse stakeholder groups

It's a plus if you also have:

• Experience supporting senior leadership teams in a global or matrixed organization
• Proficiency with collaboration tools such as Microsoft 365, SharePoint, and Teams
• Experience driving governance routines and operational process improvements

Why you'll love working here

Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities, and parental support
• Annual bonuses, health insurance, and a strong focus on well-being activities
• Three days' additional paid leave for volunteering
• On-demand training and structured development programmes to support your growth

Valuing our differences helps us see possibilities where others can't. We welcome and encourage applications from all abilities, experiences, and backgrounds. As part of our commitment to a safe and compliant hiring process, final candidates may be required to undertake a background check, subject to applicable local laws and regulations.

Workplace: Hybrid (office and home-working)

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.