Donor Compliance & Budget Support Officer

Folkekirkens Nødhjælp; København; On-site; DKK 65,000 - 113,000; Full time

Job summary

Folkekirkens Nødhjælp (DCA) in Ukraine seeks a Support Services Officer to assist in donor compliance, budgeting and reporting for local partners. The role under the supervision of the Support Services Coordinator involves ensuring deadlines and donor requirements are met while supporting project managers and partners.

Responsibilities include reviewing budgets, coordinating trainings, and analysing financial reports; strong Excel skills and Ukrainian language fluency are essential for success

Qualifications

• Master’s Degree in Finance, Economics, Accounting or related field.
• At least 3 years of relevant experience.
• Experience in the NGO/non-profit sector is an advantage.
• Experience working with local implementing partners is highly desirable.
• Good knowledge of Ukrainian legislation, particularly in taxation, payroll, employment and financial matters.
• Understanding donor requirements and compliance standards is an advantage.
• Ability to manage multiple projects and tasks simultaneously and meet deadlines.
• Strong analytical, communication and interpersonal skills.
• Strong attention to detail and ability to analyse data, identify gaps and compliance issues.
• Ability to work independently with minimum supervision.
• Ukrainian – fluent; English – Upper Intermediate.
• Strong Excel skills.

Responsibilities

• Provide support to partners and budget holders in the preparation of project budgets and follow-up on financial monitoring issues.
• Support the preparation and facilitation of Kick-off Meetings with partners from the Support Services perspective, covering Finance, Procurement, Logistics, HR and Administration.
• Work closely with partners and project teams to ensure that relevant donor requirements, DCA procedures and compliance standards are clearly communicated and understood.
• Receive, review and analyse monthly, quarterly and annual financial reports and forecasts submitted by partners.
• Analyse partners’ Budget vs. Actual (BvA) reports and identify significant variances, trends and areas requiring follow-up.
• Assist in the verification of supporting payment documentation submitted by partners to ensure the eligibility, accuracy and compliance of project expenditures with DCA procedures and donor requirements.
• Conduct monitoring visits to partners to review supporting documentation and provide guidance in identifying and addressing weaknesses.
• Provide support and guidance to partners in addressing Support Services-related queries and challenges.
• Identify capacity gaps within partners’ Support Services functions and contribute to the development of appropriate capacity-building measures.
• Contribute to donor compliance training and capacity-building activities for partners based on identified needs and assessment findings.
• Organise and coordinate Support Services-related trainings and learning sessions for partners.
• Other tasks assigned by the line manager.

Skills

Ukrainian fluency

English proficiency

Analytical skills

Communication skills

Interpersonal skills

Project management

Multitasking

Excel skills

Education

Master’s degree in Finance, Economics, Accounting

Tools

Excel

Job description

Folkekirkens Nødhjælp (DCA) in Ukraine seeks a Support Services Officer to assist in donor compliance, budgeting and reporting for local partners. The role under the supervision of the Support Services Coordinator involves ensuring deadlines and donor requirements are met while supporting project managers and partners.

Responsibilities include reviewing budgets, coordinating trainings, and analysing financial reports; strong Excel skills and Ukrainian language fluency are essential for success