Administration Officer

Folkekirkens Nødhjælp; København; On-site; DKK 41,000 - 71,000; Full time

Job summary

DanChurchAid (DCA) Uganda is seeking an Administration Officer to provide administrative, ICT, logistics, records management, and financial support to enable programme delivery. The role focuses on secure records, digital transformation, travel coordination, asset management, and compliance monitoring.

You will support donor verification exercises, audits, and ensure proper documentation across the finance and programme teams.

Qualifications

• Bachelor’s degree in accounting, business administration or related field.
• Experience in administration, ICT support, logistics or office operations.
• Experience with digital records management and electronic filing systems.

Responsibilities

• Coordinate workshops, trainings, meetings, and programme activities.
• Manage travel, visas, permissions, and visits in liaison with Procurement.
• Support fleet administration and front desk activities.
• Maintain filing systems and document repositories.
• Ensure compliance with donor and regulatory requirements.

Skills

Administration

ICT support

Logistics

Office operations

Data security

Donor compliance

Education

Bachelor’s degree in accounting, business administration, finance, public administration or related field

ICT certification (added advantage)

Tools

Electronic filing systems

Cloud-based platforms

Job description

JOB ADVERTISEMENT: ADMINISTRATION OFFICER (UGANDA NATIONAL POSITION)

Organization: DanChurchAid (DCA)

Job Title: Administration Officer

Duty Station: Kampala-Uganda

Reports to: Head of Finance and Administration
Number of positions: One (1)

Application Deadline: 18th September 2026

About US:

DanChurchAid (DCA) is a faith-based, non-missionary international NGO founded in 1922 and headquartered in Copenhagen, Denmark. DCA has worked in Uganda since 1979, implementing humanitarian and development programmes in partnership with local organizations. Our core work in Uganda includes humanitarian response, livelihoods and food security, and civil society strengthening. For more information Please visit: https://www.danchurchaid.org/where-we-work/uganda

Job Summary:

To provide effective administrative, ICT, logistics, records management, finance and compliance support to facilitate programme implementation and organisational operations. The position is responsible for maintaining secure administrative systems, supporting digital transformation initiatives, coordinating logistics and travel, managing organisational records and assets, and providing basic ICT support. The role also supports financial processes through document verification, payment processing, and compliance monitoring.

Key Responsibilities:

Administration

• Coordinate workshops, trainings, meetings, and other programme activities.
• In Liaison with Procurement team, manage travel arrangements, hotel bookings, visas, work permits, and visit schedules.
• Support fleet administration and vehicle utilisation processes.
• Oversee the front desk and all the related activities
• Maintain electronic and physical filing systems for efficient document retrieval.
• Manage online document repositories and signatory portals.
• Track statutory compliance deadlines and support filings with regulatory bodies like eg URSB, Data protection, Operational licence, work Permit etc
• Ensure proper records management in the Programme Project Documentation (PPD) system.
• Support administrative requirements for donor verification exercises and audits.

IT and Digital Support

• Secure and support collaborative digital transformation initiatives in DCA Uganda
• Maintain and support organisational IT Infrastructure
• Provide basic user support and troubleshooting
• providing support and ensuring data security,
• Ensure software/hardware installation and network administration
• Ensure secure storage and management of electronic records.

Financial Administration

• Review and verify purchase requisitions, payment requests, and supporting documentation.
• Ensure payment vouchers are complete, accurate, and approved before processing.
• Support timely processing of payments for goods, supplies, and services.
• Scan and upload financial documents to electronic filing systems.
• Support expenditure verification exercises and external audits.
• Assist in maintaining financial records and supporting documents.
• Support assigned projects during budget preparation and monitoring processes.
• Work closely with the Finance, Procurement & Logistics and programme to ensure compliance with donor and organisational requirements.

Position Specifications

• Bachelor’s degree in accounting, Business Administration, Finance, Public Administration or any related field.
• Possession of professional certification in ICT, Information Systems, Network Administration, or related fields will be an added advantage
• Minimum of 3 years' experience in administration, ICT support, logistics, or office operations.
• Experience managing organisational digital management systems and electronic filing systems and other cloud-based platforms.
• Experience providing IT user support and troubleshooting.
• Experience working with an international NGO or donor-funded environment.
• Experience supporting finance and compliance functions.

Equal Opportunity Statement

DCA is an equal opportunity employer and encourages all qualified candidates to apply regardless of age, gender, race, religion, disability, or ethnic background. Employment is subject to successful reference checks, anti-terror vetting, and compliance with DCA’s Code of Conduct, PSEAH Policy, and Child Safeguarding Policy.

Department: CO Uganda

Deadline: 18 September 2026

Location: Kampala, Uganda