Document Manager Offshore Projects

Vattenfall GmbH; Kolding; Hybrid; DKK 448,000 - 673,000; Full time

Job summary

Vattenfall GmbH is seeking a Document Management Specialist to support an offshore wind project in the construction phase. You will manage permission setups, implement workflows, and configure metadata, views, and libraries in MS SharePoint.

You will also QC incoming docs, start workflows, and update statuses in the documentation lifecycle. You will be part of a 23-person Document Management team spread across Northern Europe, with flexible planning, strong collaboration, and opportunities to

Qualifications

• Proven track record in document management from project concept to handover, preferably in Wind projects.
• Super user in MS SharePoint with hands-on experience.
• Ability to organize, analyze and visualize data sets and trends.
• Strong collaboration and stakeholder management skills.
• Proactive problem-solving mindset.
• Detail-oriented and well organized.
• Eager to learn and adapt in a dynamic environment.
• Excellent verbal and written English communication.

Responsibilities

• Implement Document Management procedures, templates, applications and workflows.
• Act as gate keeper of document control rules and systems.
• Run and manage the DMS for the project.
• Ensure that engineering documentation meets established standards and deadlines.
• Distribute and follow up documentation to internal and external stakeholders.
• Provide first line support for document control issues.
• As a super user, train project teams to ensure proper use of DMS processes.
• Engage with the Document Management network and share best practices across departments.

Skills

MS SharePoint

Data analysis

Project management

Stakeholder management

Communication

Problem-solving

Detail-oriented

Job description

BA Wind’s Document Management Offshore is responsible for the development and continuous improvement of Document Management maturity and compliance across the entire life cycle of Offshore wind farms. The team is the go-to-place for the trusted information around document management processes and associated IT tools, that enable our organization and external stakeholders to collaborate efficiently and complete their tasks from any place in due time.

Role Overview

You will become part of our Document Management Department with 23 skilled and enthusiastic colleagues who all support ongoing offshore wind project and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of flexibility to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

In this role you will deliver support for a project in the construction phase. Your daily tasks include managing permission set-up, implementing workflow solutions, supporting with setting up metadata, views and libraries in SharePoint. You will also act as Quality Control for incoming documentation, start workflows, and update status on documentation.

You will have the following key responsibilities

• Implementation of the Document Management procedures, processes, templates, applications, etc.
• Gate keeper of the document control rules, procedures and systems
• Run and manage the DMS for the project
• Ensure that engineering documentation meets the established standards and deadlines
• Distribution and follow up of documentation to internal and external stakeholders
• First line support for document control related issues
• As super user for the IT solutions, train project teams to ensure and enable proper understanding and use of the document control processes and systems
• Take active part in the Document Management network and interface with other departments, and share and implement best practices of Document Management

Qualifications

• Proven track record within the field of document management from project concept to handover with Contractor and Employer, preferably, in Wind business
• Super user in MS SharePoint
• Ability to organize, analyze and visualize data sets and trends
• Strong passion for project management, information management and system optimization
• Strong collaboration and stakeholder management skills, with the ability to build effective working relationships across diverse teams
• Proactive problem-solving mindset
• Detail-oriented and organized
• Eagerness to learn and adapt in a dynamic work environment
• Excellent verbal and written communication skills in English

Additional Information

Location:

Kolding, Hamburg or Amsterdam.

For more information about the position you are welcome to contact Tania Herschel, Head of Document Management Projects, [e-mail]

At Vattenfall we are convinced that striving for diversity helps building a more profitable, efficient and attractive company. Therefore we seek a harmonious balance of employees in terms of age, religion, gender identity & expression, sexual identity, disability and ethnic background.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall and will be performed by a third party, DISA Global Solutions AB.

Energy is our contribution to quality of life – day after day. With around 20,000 colleagues Vattenfall provides comprehensive electricity and heating offerings to several million customers in northern Europe. For the work ahead we need people who are fully dedicated to our customers and to a sustainable society – people like you.

Company Description

Vattenfall is a European energy company with approximately 21 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

Business Area Wind is responsible for Vattenfall’s Onshore and Offshore Wind as well as other non-hydro Renewable activities like solar PV and batteries. Today we develop, construct and operate wind generation in Sweden, Denmark, Germany, the Netherlands and the UK. In addition, we have a clear strategy to develop our solar PV and battery operations further.