Document Controller

H&MV Engineering; Odense; On-site; DKK 420,000 - 540,000; Full time

Job summary

H&MV Engineering is seeking a Document Controller in Denmark to manage project documentation across the full lifecycle. You will administer the EDMS and ensure quality, traceability, and compliance, coordinating with internal teams, subcontractors, and clients to keep information flowing smoothly.

The role requires a degree in a related field and at least 2 years of experience in document control within engineering or construction, with strong attention to detail and organizational skills.

Qualifications

• Degree or diploma in Business Administration, Project Management, Engineering, Construction Management, or a related discipline.
• Minimum of 2 years’ experience as Document Controller or Project Administration in engineering or construction environments.
• Strong understanding of document control procedures and quality standards.
• Ability to prioritize workloads and manage multiple deadlines.
• High level of attention to detail and accuracy.

Responsibilities

• Control, quality-check, and maintain traceability of all project documentation throughout the full project lifecycle
• Administer the EDMS, including ACC and SharePoint
• Develop, implement, and maintain the Project Document Plan
• Coordinate with subcontractors and clients to ensure timely and accurate flow of documentation
• Enforce document control standards, including file naming conventions and version control
• Manage document submittals and transmittals for all disciplines, including uploads to client portals
• Ensure transmittals are properly prepared, issued, and recorded
• Conduct document control audits to verify compliance with project and quality requirements

Skills

Attention to detail

Prioritization

Team collaboration

Proactive problem solving

Learning mindset

Education

Degree or diploma in Business Admin / Project Management / Engineering / Construction Management

Tools

EDMS

ACC

SharePoint

Job description

Job Title: Document Controller

Location: Denmark

Job Type: Full-Time

Department: Quality

Reporting to: Quality Control Manager

About H&MV Engineering:

H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We’re at the cutting-edge of renewable energy, data centres, and complex utility projects - powered by a commitment to continuous improvement and innovation.

Our foundation is built on safety, collaboration, and respect. These values shape how we work, how we lead, and how we grow. And at H&MV Engineering, growth isn’t just a goal—it’s a mindset.

We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes.

We’re not here to keep up—we’re here to lead.

About the Role:

The Document Controller is responsible for managing and maintaining project documentation across the full project lifecycle. This role is responsible for administering the EDMS, ensuring document quality, traceability, and compliance with project standards, and coordinating with internal teams, subcontractors, and clients to support the smooth flow of information across the project.

Key Responsibilities:

• Control, quality-check, and maintain traceability of all project documentation throughout the full project lifecycle


• Administer the Electronic Document Management System (EDMS), including ACC and SharePoint


• Develop, implement, and maintain the Project Document Plan


• Coordinate with subcontractors and clients to ensure timely and accurate flow of documentation


• Enforce document control standards, including file naming conventions and version control


• Manage document submittals and transmittals for all disciplines, including uploads to client portals


• Ensure transmittals are properly prepared, issued, and recorded


• Conduct document control audits to verify compliance with project and quality requirements

Key Requirements:

• Degree or diploma in Business Administration, Project Management, Engineering, Construction Management, or a related discipline.


• Minimum of 2 years’ experience in a Document Controller or Project Administration role within an engineering or construction environment


• Strong understanding of document control procedures and quality standards


• Ability to prioritize workloads and manage multiple deadlines effectively


• High level of attention to detail and accuracy

Skills & Competencies:

• Integrates sustainable thinking into day-to-day decisions and actions.


• Embeds safety into all activities, consistently following and promoting safe systems of work.


• Demonstrates a strong teamworking approach, collaborating with colleagues and stakeholders to deliver successful outcomes.


• Willingness to learn, adapt, and develop skills, contributing to personal growth and long-term success within the company.


• Proactive, manages responsibilities effectively, and approaches challenges with a solution-focused mindset.

H&MV Engineering is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all employees.

Ready to energise your career?

Join our inclusive team and help build a brighter, more sustainable future—one project at a time.