Administrative Coordinator for Post fixture assistance in Bioenergy, Skærbæk | Ørsted

Ørsted; Skærbæk; On-site; DKK 520,000 - 720,000; Full time

Benefits offered by this job

Pension plan

Insurance coverage

Holiday entitlement

Wellbeing programme

Canteen access

Job summary

Ørsted in Denmark’s Bioenergy division seeks a Shipping & Logistics specialist to support import vessels and biomass deliveries. You will manage SAP processes, purchase orders, and post-fixture activities while collaborating across departments to ensure operations follow contracts and terms.

As part of a small, flat team, you’ll develop efficiency, prepare internal and external presentations, and contribute to the department’s commercial and operational activities.

Qualifications

• In-depth SAP knowledge, ability to create/manage purchase orders and handle fast-track payments.
• Strong Excel and PowerPoint skills are essential.
• Experience in shipping and logistics is a clear advantage.
• Ability to read and understand contracts to ensure operations align with agreed terms.

Responsibilities

• Provide input and improvement suggestions to enhance efficiency and develop internal/external presentations.
• Support Bioenergy and department activities in commercial and operational roles.
• Act as SAP expert for relevant processes and functionalities.
• Independently create and maintain purchase orders and ensure timely administration.
• Perform post-fixture activities: laytime calculations, port turnaround figures, tonnage reporting.
• Collaborate in Danish and English with shipowners, operators, brokers, surveyors, truck haulers and colleagues.

Skills

SAP expert

Excel

PowerPoint

Contract reading

Shipping & logistics

Job description

Join us in this role where you'll be part of a department handling more than 550 import vessels and 25,000 biomass truck deliveries annually to our power plants across Denmark. Our team ensures that our power plants always have the feedstock they need, enabling Ørsted to deliver heat and power to local communities. Looking ahead, logistics will also play a significant role in the transportation of CO₂, adding an exciting new dimension to our responsibilities. We work cross-departmental in the company with e.g. Fuel Procurement, Back Office, Finance and Sustainability who all rely on our swift, accurate and efficient support.

Welcome to Bioenergy - Customers & Markets

You’ll be part of Shipping & Logistics where you, together with your colleagues, will contribute to respective areas of expertise when needed. In-depth SAP knowledge, confidence in creating and managing purchase orders, and the ability to handle fast-track payments are important parts of the role. Strong Excel skills and a competitive commercial mindset is essential. Knowledge and experience within shipping and logistics is a clear advantage, and you must be able to read and understand contracts, to ensure operations are carried out in accordance with the agreed terms. As a team, we are six colleagues with a flat organizational structure, where collaboration, trust, flexibility and a willingness to help one another are essential to how we work.

You’ll play an important role in:

• providing fundamental input and improvement suggestions to enhance efficiency and optimize processes incl. preparing and developing PowerPoint presentations for internal and external use
• contributing to the continued growth of Bioenergy and supporting the department's commercial and operational activities
• acting as the department's SAP expert, requiring in-depth knowledge and understanding of relevant SAP processes and functionalities
• independently creating and maintaining purchase orders and ensuring accurate and timely administration
• performing post-fixture activities, including laytime calculations, port turnaround figures for both own and external vessels, and tonnage reporting
• collaborating, both verbally and in writing in Danish and English, with shipowners, operators, brokers, surveyors, truck haulers and other external partners, as well as colleagues across the Orsted organization.

To succeed in the role, you:

• are a Team player and at the same time strive working independently
• laugh easily and appreciate an informal tone and further more you possess curiosity and willingness to learn
• love fast pace at work and are not afraid of being challenged even though it might be out of your comfortzone
• possess a thorough practical knowledge of SAP and Excel

Maybe you've read the above and can see you have some transferable skills, even though they don't quite match all the points.

Shape the future with us

Position salary range:

For this position, the expected base pay range is according to collective agreement relevant for the advertised location. The offered base salary will be determined within this range based on relevant skills, experience, and expected role fulfilment within the stated pay range to ensure a fair and competitive offer. Where applicable, you may also be eligible for variable payment and a comprehensive benefits package.

Our benefits package:

For this position, employees who meet eligibility requirements have access to: employer-paid pension (11% contribution), full insurance coverage (accident, life, critical illness, and health insurance); five weeks of paid holiday plus 10 additional paid days off per holiday year; a 3% holiday allowance; access to Ørsted Life & Fitness Vitality including fitness classes, physiotherapy, massage, and wellbeing programmes; a multimedia package (mobile phone, PC, internet); staff club membership with sport and cultural activities; and access to the company canteen (monthly lunch scheme or daily tickets).

Pre-employment background check:

Certain positions may require a background check as part of the hiring process. If applicable, you will be informed during the recruitment process. Background checks are conducted by an external provider in accordance with local legal requirements.