Workplace Administrator

dowjones; Frankfurt; Vor Ort; EUR 34.000 - 46.000; Vollzeit

Benefits dieser Stelle

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Commuter Transit Program

Education Benefits

Employee Referral Program

Zusammenfassung

Dow Jones is seeking an office-based Workplace Administrator / Receptionist to support our Frankfurt office, reporting to the Director, EMEA Real Estate & Global Lease Administration. The role combines front-of-house duties, office administration, SAP processing support, and support to the Bureau Chief.

You will be on-site daily to keep the office well organised, fully stocked, and welcoming, managing calendars, bookings, travel arrangements, and general admin tasks for the GRE & WE team.

Qualifikationen

• 3-5 years in office administration or similar role with invoice processing in SAP.
• Experience supporting senior stakeholders with diary/meeting coordination.
• Experience in a busy, on-site office environment.
• Strong organisational skills and attention to detail.
• Proficient in MS Office and Google Suite.

Aufgaben

• Serve as first point of contact for visitors and deliveries.
• Manage reception and front-of-house; present a professional presence.
• Answer calls, emails and general office enquiries.
• Coordinate calendars, room bookings, and desk bookings in Kadence.
• Process invoices and purchase orders in SAP; coordinate with Finance.
• Provide admin support to the Bureau Chief and Managing Director.
• Assist with travel bookings and related logistics.
• Maintain filing systems and administrative records.
• Support internal events and office activities.

Kenntnisse

Organisational skills

Interpersonal skills

Communication skills

Multitasking

Independence

Tools

SAP

Microsoft Office

Google Suite

Jobbeschreibung

Job Description:

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Role

We are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities, office administration, SAP processing support, and assistance to the Bureau Chief. You will help maintain a professional, welcoming, efficient workplace and ensure the office remains well organised, fully stocked, and tidy at all times. The role requires daily on-site presence to support office operations, reception responsibilities, and the wider team effectively. You will report to the Director, EMEA Real Estate & Global Lease Administration

You Will

• Act as the first point of contact for visitors, contractors, and deliveries
• Manage reception duties and present a professional, welcoming front-of-house presence
• Answer and direct calls, emails, and general office enquiries
• Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use
• Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies
• Coordinate office repairs, maintenance issues, building access, and landlord/building management requests
• Support office health, safety, and general workplace compliance requirements
• Provide day-to-day administrative support to the Bureau Chief and Managing director
• Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required
• Assist with travel bookings, itineraries, and related logistics where required
• Prepare documents, presentations, correspondence, and meeting materials
• Maintain filing systems, contact lists, and administrative records
• Support internal events, team meetings, and office activities
• Process invoices and purchase orders in SAP accurately and on time
• Track purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams
• Liaise with internal finance and procurement teams to resolve invoice or PO queries
• Assist with vendor administration and supplier set-up where needed
• Provide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods

You Have

• 3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP
• Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination
• Experience working in a busy office-based environment
• Strong organisational skills and attention to detail
• Professional and approachable manner with excellent interpersonal skills
• Confident managing multiple priorities and responding quickly to day-to-day office needs
• Good written and verbal communication skills
• Comfortable working independently and taking ownership of office operations
• Proficient in Microsoft Office applications and Google Suite products
• Reliable, proactive, and service-oriented approach
• Ability to maintain confidentiality and exercise sound judgement

Preferred qualifications

• Fluency in German and English languages
• Experience in an international corporate or newsroom environment would be advantageous

Success in the role

The successful candidate will create a well-run, professional office environment, ensure SAP invoice and purchase order processes are handled efficiently, provide dependable support to the Bureau Chief, and keep the Frankfurt office organised, stocked, and running smoothly.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• #LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in