Workplace Administrator

Dow Jones; Frankfurt; Vor Ort; EUR 40.000 - 45.000; Vollzeit

Benefits dieser Stelle

Healthcare plans

Paid time off

Retirement plans

Insurance plans

Wellness resources

Education benefits

Family care benefits

Commuter transit

Discount programs

Employee referrals

Zusammenfassung

Dow Jones is seeking an office-based Workplace Administrator / Receptionist for our Frankfurt office to support day-to-day operations and the GRE & WE team. You will handle front-of-house duties, SAP processing, calendar management, and travel arrangements, reporting to the Director, EMEA Real Estate & Global Lease Administration.

The role requires daily on-site presence, a professional demeanour, and the ability to manage multiple priorities in a fast-paced environment.

Qualifikationen

• 3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP.
• Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination.
• Experience working in a busy office-based environment.
• Strong organisational skills and attention to detail.
• Professional and approachable manner with excellent interpersonal skills.
• Confident managing multiple priorities and responding quickly to day-to-day office needs.
• Good written and verbal communication skills.
• Comfortable working independently and taking ownership of office operations.
• Proficient in Microsoft Office applications and Google Suite products.
• Reliable, proactive, and service-oriented approach.
• Ability to maintain confidentiality and exercise sound judgement.

Aufgaben

• Act as the first point of contact for visitors, contractors, and deliveries.
• Manage reception duties and present a professional front-of-house presence.
• Answer and direct calls, emails, and general office enquiries.
• Ensure meeting rooms and reception spaces are presentable and ready for use.
• Keep the office stocked, organised, and tidy including kitchen and stationery.
• Coordinate office repairs, maintenance issues, building access and landlord/building management requests.
• Support office health, safety and general workplace compliance requirements.
• Provide day-to-day administrative support to the Bureau Chief and Managing Director.
• Manage calendars, room bookings, Kadence desk bookings, and visitor arrangements.
• Assist with travel bookings and related logistics.
• Prepare documents, presentations, and meeting materials.
• Maintain filing systems and administrative records.
• Support internal events, team meetings, and office activities.
• Process invoices and purchase orders in SAP accurately and on time.
• Track invoice status, coding, approvals, and payment follow-up with Finance teams.
• Liaise with internal finance and procurement to resolve queries.
• Assist with vendor administration and supplier set-up.
• Provide back-up assistance to GRE & WE Lease Admin team when needed.

Kenntnisse

Office administration

Reception duties

SAP processing

Diary coordination

Microsoft Office

Google Suite

Tools

SAP

Kadence

Jobbeschreibung

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Investor’s Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

Frankfurt

Full time

Job_Req_54508

About The Role

We are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities, office administration, SAP processing support, and assistance to the Bureau Chief. You will help maintain a professional, welcoming, efficient workplace and ensure the office remains well organised, fully stocked, and tidy at all times. The role requires daily on-site presence to support office operations, reception responsibilities, and the wider team effectively. You will report to the Director, EMEA Real Estate & Global Lease Administration.

You Will

• Act as the first point of contact for visitors, contractors, and deliveries
• Manage reception duties and present a professional, welcoming front-of-house presence
• Answer and direct calls, emails, and general office enquiries
• Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use
• Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies
• Coordinate office repairs, maintenance issues, building access, and landlord/building management requests
• Support office health, safety, and general workplace compliance requirements
• Provide day-to-day administrative support to the Bureau Chief and Managing director
• Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required
• Assist with travel bookings, itineraries, and related logistics where required
• Prepare documents, presentations, correspondence, and meeting materials
• Maintain filing systems, contact lists, and administrative records
• Support internal events, team meetings, and office activities
• Process invoices and purchase orders in SAP accurately and on time
• Track purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams
• Liaise with internal finance and procurement teams to resolve invoice or PO queries
• Assist with vendor administration and supplier set-up where needed
• Provide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods

You Have

• 3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP
• Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination
• Experience working in a busy office-based environment
• Strong organisational skills and attention to detail
• Professional and approachable manner with excellent interpersonal skills
• Confident managing multiple priorities and responding quickly to day-to-day office needs
• Good written and verbal communication skills
• Comfortable working independently and taking ownership of office operations
• Proficient in Microsoft Office applications and Google Suite products
• Reliable, proactive, and service-oriented approach
• Ability to maintain confidentiality and exercise sound judgement

Preferred Qualifications

• Fluency in German and English languages
• Experience in an international corporate or newsroom environment would be advantageous

Success in the role

The successful candidate will create a well-run, professional office environment, ensure SAP invoice and purchase order processes are handled efficiently, provide dependable support to the Bureau Chief, and keep the Frankfurt office organised, stocked, and running smoothly.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area

Dow Jones - People - Workplace

Job Category

Administration, Facilities & Secretarial

Union Status

Non-Union role

Base Pay Range

€40,000 - €45,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

About Dow Jones

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally.

It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

Req ID: 54508